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Submittal Date: <br />11/OS/2012 <br />Council Date: <br />11/12/2012 <br />CITY COUNCIL AGENDA ITEM BRIEFING SHEET <br />Originating Department: � Ptesented By: <br />City Manager � John Godwin <br />RECOMMENDED MOTION: <br />ADOPTION OF POLICY <br />POLICY ISSUE�S�: <br />BACKGROUND: <br />Agenda Item No.: <br />19. <br />Since the Chamber of Commerce's lease of the old depot building expired in October, management of <br />the community room — including maintenance and upkeep, as well as rental reservations — has devolved <br />onto city staff. Denene Johnson in the city manager's office manages reservations, and the parks <br />department is now responsible for cleaning, paper goods, maintenance inside and out, locking and <br />unlocking the doors, etc. In order to help manage the reservations clearly and consistently, I have <br />drafted the attached Community Room Use Policy. It provides for reservations, deposits, fees, etc., <br />including discounts for local non-profit groups and agencies. We also continue to allow the PEDC and <br />the Chamber board to meet in the Community Room each month free of charge. <br />BOARD�COMMISSION RECOMMENDATION: <br />EXHIBITS: <br />Use Policy <br />1�CTION: <br />❑ Financial Report � Minute Order <br />❑ Department Report ❑ Resolution <br />❑ Presentation ❑ Ordinance <br />❑ Public Hearing ❑ Other <br />FISCAL NOTES: <br />BUDGET INFO: <br />Budgeted Amt. <br />YTD Actual <br />Acct. Name <br />Acct. Number <br />$ <br />$ <br />$ <br />City of Paris p L+ Revised 6/20/12 <br />OU <br />