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Regular Council Meeting <br />November 12, 2012 <br />Page 6 <br />19. Discuss and act on policies for use of the Old Depot Building. <br />Since the Chamber of Commerce's lease of the old depot building expired, Mr. Godwin <br />told Council that management of the community room had become the responsibility of city <br />staff. Mr. Godwin told Council he had developed a policy for Community Room Use, which <br />provided for reservations, deposits, fees and included discounts for local non-profit groups and <br />agencies. He said staffls recommendation was that the PEDC, the Chamber and Lamar County <br />Genealogy Section continue to meet in the Community Room each month free of charge. <br />A Motion to approve the policy was made by Council Member Drake and seconded by <br />Council Member Frierson. Motion carried, 7 ayes — 0 nays. <br />20. Discuss and act on advertisement for promotion of Cox Field Airport. <br />Mayor Hashmi announced that he wished to meet with the airport board about this item <br />prior to discussing it. <br />21. Convene into Executive Session pursuant to Section 551.071 of the Texas Government <br />Code, Consultation with Attorney, to receive legal advice from the City Attorney about <br />pending or contemplated litigation and/or on matters in which the duty of an attorney to <br />his client under the Texas Disciplinary Rules of Professional Conduct of the State Bar of <br />Texas, clearly conflict with this chapter, as follows: <br />• Jack Besteman claim. <br />• Boomer Trends Magazine & Kenneth Kammer v. the City of Paris; Cause No. <br />81922, 62"d Judicial District Court, Lamar County, Texas. <br />Mayor Hashmi convened City Council into executive session at 7:10 p.m. <br />22. Reconvene into Open Session and possibly take action on those matters discussed in <br />Executive Session. <br />Mayor Hashmi reconvened City Council into open session at 7:21 p.m. Mayor Hashmi <br />said one of the matters discussed was the Jack Besteman claim. A Motion to authorize the City <br />Manager to negotiate a final settlement amount was made by Council Member Grossnickle and <br />seconded by Mayor Hashmi. Motion carried, 7 ayes — 0 nays. <br />23. Consider and approve future events for City Council and/or City Staff pursuant to <br />Resolution No. 2004-081. <br />Nothing was referenced. <br />�� <br />