06-BOARD/COMMITTEE MINUTES FOR AUGUST/ SEPTEMBER/OCTOBER

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From:Lamar Co. Chamber of Commerce 9037842158 11/301Z012 10:57 #046 P.002J002 Paris Visitors and Convention Council Meeting Minutes August 23, 2012 In Attendance: Jon Landers, Mary Lou Coe, Bobby Walters, Melissa Cook, Carolyn Patterson, Becky 5emple, Sue Lancaster, Roy Gwinn, Nelen Short, Derald Bulls. Chairman Bobby Walters calied the meeting to order and welcomed guests Stephanie Connot with Lamar County Coalition of Education, Business, and Industry, and Shawn fVapier and Cheri Bedford with the City of Paris. Melissa Cook presented financial reports for May, June and Ju(y 2D12 for Visitors and Convention Council. The financial reports were presented and approved as amended on a motion made by Derald Bulls and seconded by Roy Gwinn. In new business, minutes from the V&CC May, 2012 meeting were presented and approved tin a motion by Roy Gwinn and seconded by Mary Lou Coe. Funding requests for Cox Field Fly-In sponsored by the City of Paris Airport Advisory Board for $2500, was submitted, and after scoring criteria was reviewed, a recommendation of $1250 was made. Mad Max Mud Run sponsored by Lamar County Coalition for $25Q0 was submitted, and after scoring criteria was reviewed, a recommenda#ion of $1500 was made. The recommendatio� for these two funding request was approved on a motion made by Roy Gwinn and secpnded by Helen Short. Election of Officers was conducted and the floor was opened for nominations. A motion was made by Roy Gwinn and seconded by Mary Lou Coe that Bobby Walters serve as Chairman. Motion was approved. Boblay Walters made a recommendation that Deraid Bulls serve as Vice Chairman of V&CC, and Roy Gwinn moved to approve the recommendation, and seconded by Mary Lou Coe. Motion was approved. Qerald Bulls made a motion that nominations cease, and Roy Gwinn made the second. On Future-New Business: On funding requests that are submitted in between regufar V&CC meetings, the Chairman recommended that the Executive Committee review and score the request, and submit their recommendation to the baard for approval or disapproval electronically. the Board unanimously approved this procedure. President Cook recommended that the Chair or Vice Chair af V&CC be authorized to co-sign aH checks related to V&CC business, and also recommended that the �ove Civic Center and V&CC accounts be set up at the sarrie bank. On a motion by Mary I.ou Coe, and seconded by Roy Gwinn, recommendations were approved. Respectfuily submitted, �� � Becky �emp e ��