08-MOVE TO REPEAL RES NO 2012-089 AND APPROVE APPLICATION TO TXDOT'S STATEWIDE TRANSPORTATION ENHANCEMENT PROGRAM RE: TRAIL DE PARIS

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Submittal Date: 11/30/12 Council Date: 12/10/12 CITY COUNCIL AGENDA ITEM BRIEFING SHEET Originating Department: Engineering, Planning & Development RECOMMENDED MOTION: Presented By: Shawn Napier, Engineering, P.E. Director of Planning & Agenda Item No.: 8. Move to repeal Resolution No. 2012-089 and approve an application to the Texas Department of Transportation's statewide transportation enhancement program for funding of a two mile addition to the Trail de Paris and authorize the City Manager to acquire two parcels of land or two right-of-entries from Rail America (Kiamichi Railroad) for the project should the City of Paris be awarded the grant. POLICY ISSUE�S�: Grant application BACKGROUND: The City of Paris has an opportunity to expand the Trail de Paris in parts of West Paris. The project is proposing to provide a transportation corridor between Heritage Park, the Justice Elementary Safe Routes to School project, Leon Williams Park, the Boys & Girls Club, Red River Valley Fairgrounds and T.G. Givens school. This project is part of the overall master plan for the Trail de Paris. The Texas Department of Transportation announced the call for nominations in September this year for communities to apply for federal highway funding assistance made available through the Transportation Enhancement Program. October 22, 2012, the City Council approved this application by Resolution No. 2012-089. Since that time, the project estimate has been increased from $533,259.72 to $619,926.00. The route has changed to include additional sidewalk from T.G. Givens to the Fair Grounds. The route has also been re-routed around the two privately owned properties at the south end of the project. The original estimate was based on TP&W standards, but the TxDOT standards require additional width for sidewalks. The grant requires at least a 20% match. The City match portion is estimated at $123,986.00, this match would not be required until the 2013-2014 budget year. The grant does not include the engineering cost that is estimated at $80,500.00, which means the estimated cost is $204,486.00. The grant requires all ROW to be acquired or include a commitment letter from current property owners. The owners have been unwilling to work with the City on the project. It also requires a right-of-entry letter for all railroad encroachments Mr. Earl Erickson has had $40,000 pledged to the project if it is selected by TxDOT. The pledges would help offset City cost. The pledges have been made by the following: RAM Foundation $25,000 and $5,000 from the Lennox Foundation, Guaranty Bond Bank and Keep Paris Beautiful. BOARD�COMMISSION RECOMMENDATION: EXHIBITS: Resolution with project map and cost estimate ACTION: ❑ Financial Report ❑ Department Report ❑ Presentation ❑ Public Hearing FISCAL NOTES: ❑ Minute Order � Resolution ❑ Ordinance ❑ Other BUDGET INFO: 2013-2014 Expense $204,486 Budgeted Amt. $ YTD Actual $ Acct. Name Acct. Number City of Paris Revised 2/04/08 _ . � 8