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PEDC Board Meeting Minutes <br />November 13, 2012 <br />Discussion and possible action regarding the Tax Abatement Request bv T& K Machine, Inc. Steve <br />Gilbert told those present that the Abatement Policies and Criteria require the Board to officially approve <br />the recommendations of any/all tax abatement requests by business and industry. He added that the City <br />Council held a public hearing on the tax abatement request by T& K Machine for $] .SM capital <br />investment for a seven year term on Monday November 12, 2012 and approved the request. The Tax <br />Abatement will be considered at Lamar County Commissioner's Court and Paris Jr. College Board of <br />Regents on November 26, 2012. <br />Motion was made by Bruce Carr to recommend approval of the $1.SM Tax Abatement by T& K <br />Machine, Inc.; seconded by Toni Clem. Motion Carried 3-0. <br />Discussion and possible action regarding the site readv Request for Qualifications submitted bv <br />area engineering firms. — Rick Poston & Don Wilson <br />Don Wilson told those present that he had met with Rick Poston to discuss the RFQs. There are already 5 <br />sites currently established as "site ready' for industrial development. His concern was that hiring an <br />engineering firm for large "potential" clients would be a waste of funds. He felt that the data was already <br />available either through city staff or a local engineering firm. Rick Poston agreed with Don Wilson that if <br />engineering services were needed, that Hayter Engineering be the firm to contact for a quick turnaround <br />for the client. Steve Gilbert added that this process of sending out the RFQs to engineering firms was for <br />the process of "site ready' locations. Steve added that the Texas Economic Development Council along <br />with the State of Texas were working on criteria for site/shovel ready certification. He thanked Don <br />Wilson and Rick Poston for their service. No action was taken on this item. <br />Discussion and Possible action of the revised Personnel Manual for the Paris EDC. Chairman <br />Wehrman said that he felt the manual was ready for adoption by the Board. Bruce Carr inquired about <br />whether background checks were mandatory for new hires? A job application form? Drug screening prior <br />to hire and during employment? Shannon Barrentine stated that she didn't know of an application form <br />and recommended that a special called meeting be set to discuss the proposed manual with staff and the <br />Board prior to adoption. Toni Clem made a motion to table; seconded by Bruce Carr. Motion Carried 3-0. <br />The Board convened into executive session at 3:37 p.m. pursuant to Section 551.072 and Section <br />551.087 of the Texas Government Code to discuss and deliberate on the following: <br />A. Section 551.072 — Real Property <br />B. Section 551.087 — Economic Development Negotiations <br />Executive session ended at 5:11 p.m. The Board reconvened into open session. As a result of <br />executive session discussion, the Board took the following action: <br />Bruce Carr made a motion to authorize the Executive Director to continue to negotiate the <br />agreement with Project Crystal Ball, subject to legal counsel and final approval; seconded by Toni Clem. <br />Motion Carried 3-0. <br />There being no further business, Toni Clem made a motion to adjourn at 5:13 p.m.; seconded by <br />Bruce Carr. Motion Carried 3-0. <br />Respectfully submitted, <br />Shannon Barrentine <br />Asst. Executive Director, Paris EDC <br />