06-L PJC-Sports Complex Lease - Laserfiche WebLink

Home Browse Search

AGENDA INFORMATION SHEET PROJECT: Consider a resolution approving and authorizing a lease agreementbetween the City ofParis and Paris Junior College to acquire the property necessary for a multi-purpose sports center. BACKGROUND: On February 19, 2001, City Council conducted a public hearing regarding the possible creation of a new sports complex. Since that action, City Council subsequently approved prior Resolution No. 2001-017 requesting the donation of land from Paris Junior College far the site of said multi-purpose sports complex. Before action was taken on approving the donation of the use of said land, the City pursued a grant from Texas Parks & Wildlife as well as authorized aconsulting services contractwith MHS Planning & Design to prepare a sports complex master plan. Subsequently, the City has received an approved grant from Texas Parks & Wildlife, and has done necessary preliminary planning related to the multi-purpose sports center, and it is now necessary to proceed to enter into a formal lease agreement with Paris Junior College to acquire the right to use the property. DESCRIPTION: The proposed lease agreement tracks a similar lease agreement with Paris Junior College for Dragon Park. Specifically, the proposed lease agreement would have a term of twenty-five (25) years, or for so long as the property continues to be used for public recreational purposes. In return for leasing the property, the City is obligated at its sole cost and expense to constructthe necessary sports improvements and maintain the property for the term of the lease. In addition, PJC will have the right to use the facility for functions sponsored by PJC as long as such use does not interfere with the City's use of the property. As is customary, the City will also indemnify PJC against any claims which arise as a result of the City's use of the property. The agreement calls for the attachment of an exhibit (Exhibit A) which would describe the property actually being leased. Currently, the City has a generalized tract drawing of the property as well as a general description of the property; City Council is asked to approve the lease agreement subject to the inclusion at a later date of a properly prepared specific survey to describe the property. Paris Junior College is aware of the need to include this exhibit, and has no problems with including it in the lease agreement as soon as the survey is available. The proposed lease agreement has been forwarded to PJC President Bobby Walters, and Mr. Walters is satisfied with the lease agreement. Any Council approval will be subjectto similar approval by the PJC Board of Regents. If changes to the lease agreement are requested by PJC, those changes will be brought back to City Council for review. COST: There are no lease payments required; the consideration to the College is the City's obligation to build and maintain the sports facilities and the opportunity for the College to participate in the use of those facilities. LOCATION: The proposed sports complex property is adjacent to the existing Civic Center property; see enclosed map attached to the lease agreement. RECOMMENDED ACTION: Approval of the proposed resolution and lease agreement. STAFF CONTACT: Terry Townsend, Director of Public Parks/Parks & Recreation; Larry W. Schenk, City Attorney; and Michael E. Malone, City Manager SCHEDULE: This is in important step in the process of bringing the sports complex to reality. COUNCIL DATE: Consider for approval at City Council's March 11, 2002, regular Council meeting. ADDITIONAL MATERIALS: See enclosed draftresolution and proposed lease agreement. A similar draft resolution has been forwarded to Paris Junior College for approval by the College Board of Regents.