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Item No. 12 <br />memo�andum <br />TO: Mayor & City Council <br />FROM: John Godwin, City Manager <br />SUBJECT: ADULT SOFTBALL <br />DATE: January 18, 2013 <br />BACKGROLTND: Steve Coker has for many years managed the city's adult softball program, <br />with his contract expiring every winter. We recently issued a request for proposals to manage <br />the program in 2013-14, and did receive interest from various potential vendors. However, in the <br />end, only Mr. Coker submitted an actual proposal. <br />STATUS OF ISSUE: To the best of my knowledge, Mr. Coker has complied with the contract <br />in past years and has done a satisfactory job of running the program for a very long period of <br />time. We therefore feel comfortable in awarding a contract renewal to him. One change I do <br />suggest is the expansion of the contract from one year to three. Going through the RFP process <br />every year when there is almost always a single vendor anyway, is, I believe, unnecessary work <br />both for city staff and for Mr. Coker. <br />BUDGET: NA. <br />RECOMMENDATION: Approve new three-year contract with Steve Coker to manage adult <br />softball program. <br />