14-CONTRACT FOR ELECTION SERVICES

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Item No. 14 memorandum TO: Mayor & City Council John Godwin, City Manager FROM: Janice Ellis, City Clerk SUBJECT: CONTRACT FOR ELECTION SERVICES DATE: February 4, 2013 BACKGROLTND: Contracting with the County Elections Administrator will allow the City to share the costs of conducting elections with other jursidictions. These costs include election workers and direct recording electronic (DRE) devices. Pursuant to Federal Law, every polling place is required to have a DRE in order to be compliant with the Help America Vote Act. In September of 2008, Lamar County created a county elections administrator, making it possible to combine polling places and resources. STATUS OF ISSUE: This resolution combines polling places for districts four and seven with district five, which is located at the Lamar County Courthouse Annex. Combining polling places is part of the city's proposed strategic plan submitted to City Council on January 14, 2013. In addition, PISD will be sharing at least one polling place with the City. BUDGET: The estimate provided by the county elections administrator for election services is $7,278.10 for the general election and $3,002.89 totaling $10,280.99. The City has $18,500.00 budgeted for elections. RECOMMENDATION: Approve a Resolution contracting with the county elections administrator for the general and special elections for May 11, 2013. A copy of the contract is included with item 12 in your agenda packet.