17-BID AWARD FOR THE 6TH AND 24TH SE STREET PROJECT

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menzo�andum TO: City Council John Godwin, City Manager FROM: Shawn Napier, P.E., Director of Engineering, Planning & Development SUBJECT: BID AWARD FOR THE 6TH SE AND 24TH SE STREET PROJECT DATE: Apri12, 2013 BACKGROLJND: KSA and the City of Paris have been looking at the current conditions of streets in the City as a part of the Capital Improvement Plan. Two streets have been selected to be completely reworked from the subgrade to the surface. The two streets are 6th SE Street from Lamar Ave. to Clarksville St. and SE 24�" Street from College to just north of Polk St. At the January 28th City Council meeting, a contract was approved with Grantham & Associates for the design of the two projects. The project was advertised for bids in the Paris News on March l lth and 17th and bids opened on April lst at 2:00 P.M. The City received two bids on the project, one from R.K. Hall, LLC. in the amount of $643,821.65 and one from Richard Drake Construction Company, L.P. in the amount of $658,158.57. STATUS OF ISSUE: These two roadway projects will involve removing the existing roadway to the natural soil and rebuilding it with asphalt. The project will also involve replacing or adding sidewalk, ramps, curb & gutter and valley gutters. In January the initial estimated cost of the project was $637,800.00. The primary difference in project cost was asphalt prices which fluctuate with fuel prices. Attached to this memo is a recommendation from Grantham & Associates, Inc. to award the bid to R.K. Hall, LLC and a bid tabulation. BUDGET: This will be funded from the Capital Improvement Program. RECOMMENDATION: Award a bid to R.K. Hall for the 6th SE and 24th SE Street Reconstruction Project. 5U