13-MANAGEMENT OF HOTEL OCCUPANCY TX FUND AGREEMENT

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nze�zo�andum TO: Mayor & Council John Godwin, City Manager FROM: Kent McIlyar, City Attorney SUBJECT: MANAGEMENT OF HOTEL OCCUPANCY TAX FUND AGREEMENT DATE: June 10, 2013 BACKGROLTND: The Chamber of Commerce maintains a Visitors and Convention Council for the purpose of managing the Municipal Hotel Occupancy Tax Fund to maintain and operate the Love Civic Center and to promote tourism and the convention and hotel industry in the City of Paris. The City has an Agreement with the Lamar County Chamber of Commerce whereby the City forwards the hotel occupancy taxes once a quarter and the LCCC uses those funds to operate and maintain the Love Civic Center and to promote tourism and the convention and hotel industry in the City of Paris. STATUS OF ISSUE: The LCCC has requested certain changes to be made to the Agreement this year, including a request that the City of Paris take over maintenance and repair of the Civic Center Parking lots and driveways. The City's position on this issue in the past has been that the Civic Center parking lots and driveways are part of the Civic Center Facilities and should be covered by the hotel occupancy tax funds that City forwards to the Chamber and V&CC each quarter. The LCCC also wants to include a provision in the contract that would allow them to give Paris Junior College three (3) free uses of the Love Civic Center each year, similar to the free dates that City receives each year. BUDGET: If the City of Paris takes over the cost of maintaining and repairing the Civic Center parking lots and driveways this will have to be added as a new item to the City Budget for FY 2013-14 and future years. RECOMMENDATION: Approve an agreement between the City of Paris and Lamar County Chamber of Commerce for management of hotel occupancy tax fund. 5�