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AGENDA INFORMATION SHEET PROJECT: Appointment of a City Council Work Committee to develop an evaluation instrument by use by City Council in the evaluation of the City Manager, City Attorney, and Municipal Court Judge. BACKGROUND: City staff has been requested to place an item on the agenda for a City Council work committee to develop an evaluation instrument. The instrument would subsequently be used by City Council in the evaluation of the City Manager, City Attorney, and Municipal Court Judge. DESCRIPTION: In furtherance of assisting Council in understanding various means of performing evaluations, City staff have attempted to locate evaluation forms for upper management personnel and provide those materials as background information associated with this process. This agenda package includes the following source and background materials: Evaluation materials provided by Personnel Law Specialist, Ms. Bettye Lynne, entitled Effective Performance Appraisal. 2. Evaluation materials located on the internet from the following sources: Lewis-Clark State College; Nebraska Department of Economic Development; The Commonwealth of Massachusetts. 3. Evaluation materials provided by the Texas Municipal League. An older Employee Performance Evaluation form and instruction sheet used some years ago by the City of Paris. A review of these materials would indicate that the customary approach to evaluation includes the governing body setting various goals and objectives considered of primary importance for an ensuing time period (for example, a fiscal year). Thereafter, the employee is evaluated on the progress of achieving these identified goals and objectives at the end of the evaluation period. Of course, accommodation needs to be made in the system to account for time devoted by the employee to other items of importance and priority which arise during the course of the evaluation period, but which were unknown and unanticipated at the time the original list of goals and objectives was created. If City staff is able to identify additional materials prior to the Council meeting on Monday, and subsequently thereafter for the work committee, then those materials will likewise be provided. COSTS: N/A