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EMPLOYEE PERFORMANCE EVALUATION SYSTEM Purpose: It is the purpose of this system to semi-annually rate ali employees ~of the City of Paris fairly and objectively as to their performance on the job. All employees who have been in the same classification for the full 6 months prior to the rating period will have a employee evaluation form completed. The rating, period is July I and Jan. 1. An employee who is on probation will be rated on a separate form. ~.. ...... II.]~ Employees who have supervisor responsibilities will be rated in Section III as to their ability in this area. III. Rating System - Employees will be rated in all areas on the employee evaluation form (except for non-supervisor emPloyees). It is generally understood that individual employees will be rated by their immediate ~upervisor however, the department head may designate other personnel if it is appropriate. A copy of the rating will be given to each employee rated. An employee may or may not sign an employee evaluation but in each instance the employee will be given a full review and explanation by the rater. IIII. Standards for Rating: Poor - This is when an employee does not meet the requirements of the job and consistently falls below the department standard. An employee should consider they are on probation in this area and improvement is immediately needed or discharge or other disciplinary measure will be needed. Documentation must be submitted for a poor rating. Fair - This is when an eployeee sometimes meets the standards of the department. It may be a new employee who has not learned the work processes and methods. In an older employee improvement is needed in this area during the next rating period. Good- This is when an employee nearly always meets the standards of the department and can generally be relied on to accomplish the task assigned. Some direction is needed on an occasional basis but an employee rated good is expected to perform in all assigned areas. Ver~ Good_This is~when an employee always neets the standards of the depart- ment and often exceeds what is generally expected. Specific examples should be noted where the employee has exceeded the standards of the department. Excellent - This is an employee who always exceeds the standards of'the department on a consistant basis. S_~.ecific factual documentation must be submitted on the e~ploye~ evaluation form for an employe~ to be rated excellent. In the event no documentation is submitted the employee will be reduced to a Good Rating. An employee who is dissatisfied with their ratings may appeal such to the department head who ruling shall be final. Nothing in these rules shall exclude a department from developing an internal rating system for its employees, however all ratings shall be finally placed on the employee evaluation form and thus shall be the official record.