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Regular Council Meeting July 8, 2013 Page 8 Mayor Hashmi said if okay with the Council, he would like to conduct construction workshops every Tuesday for about six weeks, to hear from contractors about the water and sewer line replacement project. It was a consensus to do so. 15. Discuss and act on the 2013 Certified Local Government Grant Award. Mr. Anderson said the City was awarded a $15,000 grant which could require a $15,000 grant if Council approved, and that he would like to replace the remaining windows in city hall. A Motion to approve this item was made by Council Member Drake and seconded by Council Member Frierson. Motion carried, 7 ayes — 0 nays. 16. Appoint a qualified person to serve as associate municipal court judge. Mr. Anderson explained that an associate judge was needed on a contract basis during Judge Hunt's absence from the city. He further explained that Judge Hunt had met with Don Biard, who was well - qualified to serve in the capacity. A Motion to approve Don Biard to serve as associate municipal judge was made by Mayor Hashmi and seconded by Council Member Frierson. Motion carried, 7 ayes — 0 nays. 17. Discuss City of Paris Personnel Policies and Procedures. Council Member Drake said she had compared the old personnel policies to the current policies and noted several changes. She specifically referenced Section 3.02 and stated that language had been added to reflect the City did not require department head positions be posted. Council Member Wright said that it was in the old policy, but not in the new policy. Council Member Frierson inquired as to the reason. HR Director Sandy Collard said on January 31, 2013, she was instructed by the City Manager to change the policy to reflect department head positions did not have to be posted. Council Member Wright said Council makes policy and the City Manager was to enforce it. Council Member Drake said she believed all jobs should be posted, so that the City was getting the best applicants regardless of race, sex or gender. Mr. Anderson said the last action the Council took on the personnel policy was in 2005. He also said under the foreword section of that personnel policy, it allowed the Manager to change or amend policies within statutory and charter limitations to the extent necessary to more effectively and efficiently promote the interest of the City. It was a consensus of the Council to review the personnel policies and procedures upon Mr. Godwin's return. It was also a consensus of the Council to form a committee comprised of City Manager John Godwin, HR Director Sandy Collard, City Attorney Kent McIlyar, Council Member Wright and Council Member Drake to review these personnel policies and procedures.