03.11.13 CORRECTED MINUTES - Laserfiche WebLink

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Regular Council Meeting March 11, 2013 Page 2 Hashmi said Matthew recruited a team that collected over 19,000 items, and had distributed items to 1,264 needy families. On behalf of Congressman Hall, Mayor Hashmi presented to Matthew a flag that had flown over the United States Capitol. Mayor Hashmi also presented Matthew Draeger with a key to the City and a personal contribution to Operation Second Chance. a. Citizen's forum. Mayor Hashmi asked those wishing to speak with regard to item 23, to please wait until they reached that item on the Agenda. Consent Agenda Mayor Hashmi inquired of Council Members if they wished to pull any items from the Consent Agenda for discussion. Council Member Wright asked for discussion on item 9, and wanted know how sidewalks became a higher priority over Pat Mayse and the water treatment plant. City Manager John Godwin explained during the budget process, Doug Harris requested approximately $800,000 worth of capital improvements that included Pat Mayse, the water treatment plant, SCADA improvements, and lift station improvements. Mr. Godwin said the sidewalks were included in the year zero projects and the other projects could be moved up if needed to be. Mayor Hashmi asked for discussion on item 8. Mayor Hashmi inquired why the policy suggested five months of reserves, as he and Gene Anderson had discussed four months. Mr. Anderson said having the policy and having five months of reserves, helps the City's bond rating resulting in a lower interest rate when borrowing money. City Council discussed the duration of replenishing cash reserves if the fund dropped below the minimum requirement amount. It was a consensus that the duration to replenish cash reserves would be eighteen months. Subject to changing the cash reserves policy to replenish cash reserves within eighteen months should the fund drop below the minimum requirement, a Motion to approve the Consent Agenda was made by Council Member Drake and seconded by Council Member Frierson. Motion carried, 7 ayes — 0 nays. 5. Approve the minutes from the City Council meeting on February 25, 2013 6. Receive reports and /or minutes from the following boards, commissions, and committees: a. Planning and Zoning Commission (1 -7 -2013) b. Building and Standards Commission (1 -22 -2013) c. Historic Preservation Commission (2 -13 -2013) d. Paris Public Library Advisory Board (1 -16 -2013) e. Main Street Advisory Board (1 -15 -2013) f. Paris Visitors and Convention Council (11 -28 -2012) g. Airport Advisory Board (1 -17 -2013)