10.14.13 MINUTES - Laserfiche WebLink

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Regular Council Meeting October 14, 2013 Page 9 Mayor Hashmi recessed City Council at 6:55 p.m. and reconvened City Council into open session at 7:05 p.m. City Council heard from Don D'Adam of AECOM , along with Holland Harper from HWH and Reeves Hayter from Hayter Engineering. Mr. D'Adam and City Council discussed the timeframe for beginning and completion of the engineering design, the organizational chart of the company, use of local contractors, and the trenchless procedure. Next Council heard from Paul Carline of Kimberly -Horn and Associates. Mr. Carline and City Council discussed the company size, use of local contractors, the trenchless procedure and timeframe for beginning and completion of the work. In addition, he suggested the project be approached as several phases and explained the benefits of phasing was contractor mix, potential cost savings and would minimize impact on traffic. Also, presenting were Doug Biglen and Sedi Tourmani from HDR. In addition to similar discussion as with the other two companies, Mr. Biglen said teamwork was the key to success and that if selected, HDR would open an office in Paris. Mayor Hashmi recessed City Council at 8:52 p.m. and reconvened City Council into open session at 8:55 p.m. Chris Schmitt of Teague Nall & Perkins gave a presentation that included division of the project into four quadrants, as well the project timeframe, company size, and the use of local contractors. After hearing the presentations, City Council discussed the companies and presentations. Mayor Hashmi asked and received recommendations from City staff. Mr. Godwin said it would be best to use two firms, because of the size of the project. It was a consensus of City Council to review and study the information, and make their selection at the special City Council meeting scheduled for Monday, October 21s'. A Motion to table this item was made by Council Member Wright and seconded by Mayor Hashmi. Motion carried, 7 ayes — 0 nays. 29. Discuss and act on updated list for city -wide infrastructure project(s). Mr. Godwin explained that a list of projects had been developed primarily by field staff and could be amended as needed. He said input was given from city staff, the CIP Advisory committee and KSA Engineers on a more inclusive list of projects that would be addressed over the next ten years. A Motion to approve the updated list was made by Mayor Hashmi and seconded by Council Member Frierson. Motion carried, 7 ayes — 0 nays.