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Regular City Council Meeting <br />May 8, 2003 <br />Page 16 <br /> <br />Monday night agenda. The City Manager asked Terry Townsend to come <br />forward and explain the results of the bidding. <br /> <br />Terry Townsend, Director of Public Works, came forward explaining that on <br />April 16, 2003, they opened bids for six contracts but only five contracts had <br />bids. Mr. Townsend said the sixth was the concession restroom facility next to <br />the ballfields and another restroom facility next to the pavilion, a gateway <br />facility, and entry sign. All of the five bids came in perfectly just where the <br />consulting architect, engineer and design consultant had estimated. He said that <br />Contract No. 5 is the sixth bid and that they had to go back out for bid, which <br />came back extremely over what they had estimated it was going to be. He said <br />they were in a situation at this point, where they really received great bids on the <br />original 5, but they are going to have to go back with the other contract and try <br />to assess and figure out if there are ways they could manipulate that by taking <br />some of those items out, or rethink how they could come up with a solution. City <br />Manager Malone advised that the low bid was almost double what was expected <br /> Mr. Townsend told the City Council that they had expected the buildings would <br />top in somewhere around $125.00 a square foot. In this case, one of the <br />buildings came in at $235.00 a square foot and another one was $188.00 a square <br />foot. Mr. Townsend said this was extreme and the architect as well as the design <br />consultant agreed. City Manager Malone said this was similar to the design in <br />Wade Park. Mr. Townsend said in 1998 he built a the restroom at Wade Park <br />that is almost like this facility that they will be building next to the pavilion for <br />approximately $45,000.00 verses this one estimated to be about $135,000.00. <br /> <br />Mayor Fendley asked if the City Council should turn down all of those bids and <br />put them back out for bids as the city cannot accept the ones for Contract No. 5. <br />Mr. Townsend said they could do this, but this is the second time it has been out <br />for bid. The first time the city did not receive any bids. He said this time, they <br />received two bids. City Manager Malone advised that another approach would <br />be to do the construction by the Construction Manager approach as that was the <br />way the Wade Park's facility was constructed. Mr. Townsend advised that some <br />of the projects would overlap and that the restrooms needed to be done in the <br />near future. For example, the electrical contract which is one of the other <br /> <br /> <br />