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MEMORANDUM TO : MAYOR AND CITY COUNCIL FROM : MICHAEL E. MALONE, CITY MANAGER SUBJECT : W & S RECOMMENDATIONS OF COUNCILMAN PLATA, RECOMMENDATION NUMBER THREE DATE : MAY 14, 2003 RECOMMENDATION NUMBER THREE: Eliminate $100,000.00 sbtudgeted for new valves to be installed while old ones could be rebuilt at the (sic) fraction of the cos. On page four of the minutes of the Special City Council Meeting of September 19, 2002, beginning witli rife second paragraph (attached hereto as Exhibit IL Councilman Plata questioned the proposed expenditure of $85,000.00 in line item 10-0403-82-00-Filter beds and valves. The account was and is budgeted for an $85,000.00 expenditure and is a maintenance account, not capital. Mr. Campbell explained at the meeting in September that part of the funds in this account were to be used to replace the effluent valve CONTROLLERS (not valves) on te.p v.a!yes~.n th.e filters:. Mr: Campbell explained that the new rules and regulations require that an of the hirers De momtoren continuously for the quality of the water ontp~ut.~fhis water quality is charted continuously and is kep. t as a record. Mr. Campbell explained that, ~fyon surge the filters, then the turbidity of tile water wall go up and will show np as a spike on our graphs. Tile magnitude and duration of the spike is now regulated by TCE(}, and if we have a spike ol'a certain magnitude and duration, we will be subject to~ublic notification and possible publication of a "boil water notice". These controls werepuif on there eight years ago when theplant was modified and are wearin~ out. The new filter effluent controllers are more precise anffwill allow the valves to be controlle~d more carefully, avoiding the violation of water quality standards that are newly mandated. At this time, four of the new controllers have been installed and the other effluent valve controllers have already beenpnrchased and are awaiting installation. A large proportion of this maintenance account is budgetedfor thc replacement of filter media which is graduallq washed out over time. I am attaching Exh~it II which hsts all of the items which might at one time or another have to be purchased from this MAINTENANCE account. As you will-see, we are budgeting a modest amount relative to the value of all items that would be purchased from this account iFyou purchased them all at once. Of course, we don't expect to have topnrchase them all at on.ce, we only budget a modest amount to take care of known maintenance andto allow for other contingencies that m~ght occur at any time. There was never any planned expenditure for "valves" being I~udgeted. At this point in the fiscalyear, we are proiecting a total expenditure of approximately $65,000.00 of the $85,000.00 budgeted for a possible sawngs o'f $20,000.00. I surmise that the other $15,000.00 in Councilman Plata's estimated savings by not ~nrc.hasing "valves" could refer to account number 10-0413-82-00 - Hydrants and valves, although only $12,000.00 is budgeted in this line item for the contingency, of the need to repair or replace other valves or hydrants used at the water treatment plant. At tli~s point, no funds have been needed. If no valves or h~.drants are needed this fiscal year, then it is likely that these funds will not be used resulting in a sawngs of $12,000.00. It is possible that between these two accounts,an estimated $32,000.00 may be saved at the end of the year. It will not be possible to save the $100,~00.00 projected by Councilman Plata. MEM/mm ~tachment: Exhibits I a~d II . -03-MemO-Mayor and Council- Plata~ecom m entlatlon Three