12.16.2013 MINUTES - Laserfiche WebLink

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Regular Council Meeting December 16, 2013 Page 6 A Motion to approve this item was made by Mayor Hashmi and seconded by Council Members Frierson, Lancaster and Wright. Motion carried, 7 ayes — 0 nays. 18. Discuss and select an engineering firm(s) to design utilities project at Cox Field Airport and surrounding areas. Mr. Godwin said the City issued a Request for Qualifications in November seeking a qualified engineering firm, the City received seven proposals, and that a staff committee consisting of the utilities director, inspector, city engineer and himself numerically ranked each firm on a five -part scale. Mr. Godwin also said the highest scoring firm was Huitt - Zollars, the second highest was Teague Nall & Perkins and next was Neel- Schaffer & Cheatam tied with Alan Plummer Associates, Inc. City Council heard from Chris Schmitt, Principal of Teague Nall & Perkins about the company's profile. Following the presentation, Mayor Hashmi inquired of City Engineer Shawn Napier if he had studied the current system and the impact of infrastructure. Mr. Napier answered in the affirmative and said the current system was undersized. Council Member Grossnickle asked who owned the lines and Mr. Napier said the City owned some of the lines, but meters were owned by Lamar County Water Supply. Mayor Hashmi recessed City Council at 6:55 p.m. and reconvened City Council at 7:09 p.m. City Council next heard from Greg Wine, Principal of Huitt - Zollars about the company's profile. Mr. Wine told Council that they had partnered with local firms Hayter Engineering and Chaney Engineering. Mayor Hashmi inquired of Reeves Hayter as to why he decided to partner with Huitt- Zollars. Mr. Hayter said they decided Huitt was the best firm of the firms who had contacted Hayter Engineering. Council Member Grossnickle inquired of Mr. Hayter if his firm would be stressed having two projects of this magnitude. Mr. Hayter said he did not believe so, because they had five teams. City Council heard from Bruce Grantham of Grantham & Associates and Derek Cheatham of Cheatham & Associates, who explained they had merged with Neel- Schaffer. Mr. Cheatham gave a presentation about the company's profile. Mayor Hashmi inquired of Mr. Grantham if they would need local partners. Mr. Grantham said he was confident they had sufficient staff to handle this project but could hire some locals. Mr. Grantham said he would first want to know the schedule of local firms. Mr. Grantham suggested this project be packaged with other projects in order to hopefully get better pricing. City Council heard from David McPherson, Principal and Ross Standifer, Project Manager from Alan Plummer Associates. Mr. Standifer gave a presentation about the company's profile. Council Member Wright inquired if there would be local participation and Mr. Standifer said yes they would have local participation with regard to project management. Mayor Hashmi inquired what would happen should a local not want or could not do the project