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Northeast Texas Council on Alcohol and Drug Abuse, Inc. Schedule of Findings and Questioned Costs For the Year Ended August 31, 2002 Program Description Type of report on financial statements Unqualified Reportable Conditions Finding 02-1, 02-2, 02-3, 02-4, 02-5, and 02-6 Finding 02-1, 02-2, 02-4, 02-5, and 02-6 are reportable conditions over internal controls over financial reporting. Finding 02-3 is a reportable condition over compliance over financial reporting. Material Weaknesses Involving Finding 02-1, 02-2, 02-4, and 02-6 Reportable Conditions Type of report on compliance with Unqualified major programs Findings and Questioned Costs for 7ederal Awards as Defined in None Section .501(a), OMB A-133 Dollar Threshold considered between l$300,000 Type A and Type B Federal Programs ILow Risk Auditee Statements The entity was not classified as a Iow-risk auditee in the context t of OMB Circular A- 133. [Major Federal Programs Substance Abuse Prevention Block Grant - CFDA # 93.959 IPass Through Entity Texas Council on Alcohol and Drug Abuse ] Schedule Reference # 02-1 [Program Name Organ/zation Wide i Project Number N/A i CFDA # ',I/A i Criteria: Timely preparation of complete and accurate bank reconciliations i is a key to maintaining adequate control over both cash receipts and disbursements. i Condition Found: The August 2002 bank reconciliation was not completed until April 2003. Furthermore, two more bank accounts were not reconciled which resulted in incorrect cash balances on the trial balance and financial statements. Questioned Cost~: None ~ Instances: One untimely reconciliation and Two non reconciled Effect: .,., Not reconciling the accounts and not reconciling the accounts timely means that errors or other problems might not be recoguized and resolved on a timely basis. Recommendation: We recommed that all cash accounts be reconciled each month prior to the preparation of the monthly financial statements. A proper reconciliation should be submitted to the treasurer monthly for approval.