10-C Housing Auth (6/24/03) - Laserfiche WebLink

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HOUSING AUTHORITY OF THE CITY OF PARIS BOARD OF COMMISSIONERS MEETING 100 GEORGE WRIGHT HOMES June 24, 2003 12:30 p.m. Chairman James Poston called the meeting to order at 12:40 p.m. with the following Board members present: Annette Grant, and JeffHoog. Also attending was Executive Director Denny Head, Assistant Director Sally Gibson, and Legal Council T.K. Haynes. Chairman James Poston asked for a motion to accept the minutes from the May 20, 2003 Board of Commissioner's meeting. Motion was made by Annette Grant and seconded by JeffHoog. Motion was unanimous 5-0. Motion was unanimous 5-0. Executive Director Denny Head presented the Directors report. Denny R. Head Item 4-A Final Budget revisions for the 2002 operating budget: Chairman James R. Poston asked the board for a motion to accept revisions to the 2002-operating budget. Motion was made by Jeff Hoog and seconded by Annette Grant. Vote was unanimous 3-0. Item 4-B Final write off of outstanding non collectable accounts. Chairman James R. Poston asked the board for a motion to accept non-collectable accounts. Motion was made by JeffHoog and seconded by Annette Grant. Vote was unanimous 3-0. Item 4-C Award of construction contract for additional security lighting at George Wright Homes andBool~er T. lVashington Homes. Chairman James R. Poston asked for a motion to accept contract between the Housing Authority of the City of Paris and Alliance Utility for additional lighting in the amount of $15,557.00. Vote was unanimous 3-0. Item 4-D Resolution to reconcile rental registers with general ledgers. Chairman James R. Poston asked for a motion to reconcile rental registers with general ledgers. Motion was made by Jeff Hoog and seconded by Annette Grant. Vote was unanimous 3-0. Item 4-E Resolution to approval procedures for reducing outstanding accounts. Executive Director Denny Head explained causes for outstanding accounts and the fact that the Housing Authority was following GAAP accounting principals and recording all outstanding debts to the Authority unlike 90% of other Housing Authorities who are not adding fraud rent to their accounts receivables. It is the opinion of the Executive Director and the Assistant Director who is also the financial officer that we will continue to follow proper procedures in accounting for bad debts. We are currently following our procedure to begin collection procedures immediately when a tenant is late for the first time and every time. Follow ups are done on a monthly basis on all accounts receivables. James R. Poston asked for a motion to accept. Motion was made by Jeff Hoog and seconded by Annette Grant. Vote passed 3-0.