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Regular City Council Meeting <br />August 14, 2003 <br />Page 12 <br /> <br />Mr. Anderson said the city has a voucher and in most cases it works that way. <br />It has not always operated that way with the City Council because they do some <br />unusual type things and do things as a group. Mr. Anderson said when he travels <br />he uses his own credit card, fills out the form, and puts all the documentation <br />with it. Mr. Anderson said the City Manager has a credit card, there is one in the <br />City Council's name, and the City Attorney has one in his office. <br /> <br />City Manager Malone pointed out that some of that money that showed up on <br />those reports like $500.00 from California was for software purchased with his <br />credit card for the MIS Department. <br /> <br />Councilman Plata said for appearance sake he felt that here in town they should <br />not take the City Council out and use a credit card to pay for food. It was the <br />consensus of the Council that they agreed with Councilman Plata. <br /> <br />City Manager Malone suggested that the City Council establish a policy with <br />regard to that because that will assist the staff in that they are subject to the will <br />of the Council as individuals because the Charter authorizes expenses to be paid. <br /> <br />Councilman Plata suggested that the expenses be paid when the Council is out <br />of town or something like that and that they do not have expenses in town. City <br />Manager Malone said the city has paid for pagers, cell phones, answering <br />machines, and long distance telephone calls. Mayor Fendley said if a Council <br />Member is attending a meeting out of town, whatever expenses you have you <br />should be reimbursed for milage, food and hotel expense, but in town he does not <br />have a problem picking up his own meal ticket. Mr. Anderson said that is Mr. <br />Malone's purpose of wanting a policy so that city staff will have the policy to go <br />by and if anyone wanted to deviate from it, staff can pull it out. City Manager <br />Malone said account 0301 includes long distance services, parts of the internet <br />web hosting, cost of city listing in the telephone directory, and repairs to the <br />telephone system. <br /> <br />Councilman Bell pointed out that the miscellaneous account is really high. City <br />Manager Malone explained that under miscellaneous each year at TML the city <br /> <br /> <br />