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Regular City Council Meeting <br />August 14, 2003 <br />Page 8 <br /> <br />Councilman Bell questioned the photographic supplies because they seem to keep <br />asking for the same amount. Chief Louis said that last year they were allowed <br />to purchase digital cameras with discs and there was a decrease in that the <br />account and can be decreased to $12,000.00. <br /> <br />Councilman Bell said that in another account, machinery and tools, they are <br />asking for $32,000.00. Chief Louis stated that the department needs $12,000.00 <br />to move the 911 system and wiring for their new facilities and, if this does not <br />occur this fiscal year because that is equipment that we currently have and own, <br />Chief Louis said they will have to move it to the new building. He said they also <br />placed $20,000.00 in the budget for normal maintenance. Mr. Bell said he <br />would like to see that removed from the operating budget and placed in the cost <br />of the building. Chief Louis said that they may get help from Ark-Tex COG in <br />the form of a grant to help move the system. Mr. Anderson pointed out that the <br />Architect has utilized the entire amount of the bond money. City Manager <br />Malone said bids have not been received and we may still save some money. <br /> <br />Councilman Bell said he has approached the Mayor and he does not know if the <br />previous Council has used this, and that is to establish a Council ?roprietary <br />Fund where the City Council could move these monies like the $12,000.00 out <br />of the operating budget to that account, and over time be able to process this <br />budget down to get a real handle on it, but take this money and place it over in <br />the City Council's fund. He suggested that money coming out of that fund could <br />be only authorized by the City Council. He said that if an expense comes up and <br />if it is not covered by the GO Bonds, then it would come out of that fund. He <br />said that, in that case, all future Councils could have a much better opportunity <br />of budgeting. <br /> <br />Mr. Anderson explained that the General Fund has a contingency fund of <br />$150,000.00 that he thought they would arrive at the same place and it has to be <br />approved by the City Council to be moved. Mr. Anderson explained that the <br />budget is adopted on a department by department level, and towards the end of <br />the year, they come in and look and see where there are departments that are not <br /> <br /> <br />