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Regular City Council Meeting <br />August 11,2003 <br />Page 16 <br /> <br />emergency, but other than an emergency do you want to put an upper cap on <br />work they would consider could be done by the day even if we have some <br />preclearance process to select the appropriate contractors? Councilman Bell <br />said in those cases, they need to be estimated, and he was using the word <br />estimate instead of bid, to get two estimates and bring it to the Council. <br />Mayor Fendley asked council members if they wanted to leave the $25,000.00 <br />cap as a limit or did they want to move it up? Councilman Bell said he would <br />take the dollar figure out of it totally. He did not think there is any reason why <br />they couldn't get estimates on all projects under $25,000.00, and then if they <br />want to set a larger cap for day work then they could. <br /> <br />City Attorney Schenk pointed out that setting a cap was, in essence, a not-to <br />--exceed price on work-by-the-day. He said that the city would not have <br />contracts with these people and that is the essence of work-by-the-day. You <br />are trying to oblige them not to go above a certain price total and you are only <br />paying them by the day. The idea is to be able to fire or hire on a daily basis <br />as far as work-by-the-day is concerned. Councilman Bell said you are saying <br />to give someone carte blanc to go out and do the work and if it starts at <br />$12,000.00 and ends up costing $87,000.00 then they can do that because they <br />have been authorized. The City Attorney said he was trying to evaluate what <br />he said and it sounds like what you are wanting to do is really back up again <br />and only do work-by-the-day in an emergency circumstance; otherwise, then <br />contract for work. <br /> <br />Councilwoman Neeley wanted to know if the resolution that was passed in <br />1999 was limited to day work, and was there not one written to cover an <br />emergency situation. City Attorney Schenk said that was one possibility with <br />regard why it was done that way, and we really do not have any guidance on <br />that. City Manager Malone recalled for Council that a recommendation made <br />by an interim City Attorney on the basis of consultation he was having with <br />the County Attorney was incorporated in a resolution passed by Council, and <br />subsequently staff changed directions again before the Council. City Engineer <br />Earl Smith made a presentation before Council about working on a sewer line <br /> <br /> <br />