13 City Council (07/14/03) - Laserfiche WebLink

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Regular City Council Meeting July 14,2003 Page 12 prices going up when you carry over past 90 days. There are all types of bid delays. City Staff is affected every time there is a contract, especially the City Attorney's office which reviews all contracts, proposals, bid bonds and insurance for engineers. Mr. Napier explained that most of the day work projects come from other city departments, especially Public Works. These projects are too large for Public Works to do or they are too busy. Typically day work is handled in the Engineering Department. They get the complaints and they discuss each of the problems and the way to solve the problem. They pick the best economical solution and try to look into the future to see how this can affect something else that goes on in the future. They do a quick work plan in order to come up with a material list. Mr. Napier said there is not much to water lines and they can use standards for that. He said that sewer lines are different because you have to set grades for sewer line and they do that on a program called sewer CAD. Mr. Napier said once they have the plan they do a bid take off on that. They get the bid list to Gayle Echols at the Warehouse, she faxes that to two or three vendors that the city normally uses, and they come back with bids on each one of these projects and they normally go with the cheapest one, unless there is a long delay in getting the materials. He said they only bid out the materials. Mr. Napier said the water line and water tower projects were not done in house because they required a water system analysis and the city did not have the staff to do that analysis. The city selected Bucher, Willis & Ratliff from Tyler to do these two projects together because of the water analysis. The engineering fee was 6%. He said there are areas that can be combined so the cost will be less. Mr. Napier said that the 24th Street Drainage Project goes to the other extent. The city was required to get a permit from the Corp of Engineers. The city is not in the process of getting easements. The engineering costs will be from 15% to 25% of the total project due to these factors.