2014-009 - Approving a Memorandum of Understanding and an amended Advanced Funding Agreement (AF) with the Texas Department of Transportation (TxDOT) for the Safe Routes to School (SRTS) Project

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Form 2395 (Rev. 11/11) Page 3 of 6 Attachment 1 — Disadvantaged Business Enterprise (DBE) Program Commitment Agreement Form SMS 4901 Attachment 2 — DBE Monthly Progress Report Form SMS 4903 Attachment 3 — DBE Final Report Form SMS 4904 Attachment 4 — Prompt Payment Certification Form (Federal -air Projects) 2177 (g) CITY OF PARIS will designate a liaison officer to coordinate efforts with TxDOT's DBE Program administrators and to respond to questions from the public and private sector regarding CITY OF PARIS 's administration of the DBE Program through TxDOT. (h) CITY OF PARIS will be responsible for providing TxDOT with DBE project awards and DBE Commitments, monthly DBE reports, DBE Final Reports, DBE shortfall reports, and annual and updated goal analysis and reports. (i) TxDOT will be responsible for maintaining a directory of firms eligible to participate in the DBE Program, and providing business development and outreach programs. CITY OF PARIS and TxDOT will work cooperatively to provide supportive services and outreach to DBE firms in CITY OF PARIS area. 0) CITY OF PARIS will submit DBE semi - annual progress reports to TxDOT. (k) CITY OF PARIS will participate in TxDOT sponsored training classes to include topics on Title VI of the Civil Rights Act of 1964, DBE Annual Goals, DBE Goal Setting for Construction Projects and Design Projects, DBE Contract Provisions, and DBE Contract Compliance, which may include issues such as DBE Commitments, DBE Substitution, and Final DBE Clearance. TxDOT will include DBE contractors performing work on CITY OF PARIS projects in the DBE Education and Outreach Programs. (1) The Executive Director of CITY OF PARIS will implement all federal requirements, including those stated in Attachments A through F, which are incorporated as though fully set out herein for all purposes. (m) In accordance with 23 CFR 200. 1, CITY OF PARIS shall develop procedures for the collection of statistical data (race, color, religion, sex, and national'origin) of participants in , and beneficiaries of Sate highway programs, i.e., relocatees, impacted citizens and affected communities; develop a program to conduct Title VI review of program areas; and conduct annual reviews of special emphasis program areas to determine the effectiveness of program area activities at all levels. TxDOT, in accordance with federal law, may conduct compliance reviews by TxDOT's Office of Civil Rights (OCR). (n) Attachment F. CITY OF PARIS will comply with 49 CFR 26.29 as stated in (6) In the event there is a disagreement between TxDOT and CITY OF PARIS about the implementation of the TxDOT DBE Program by CITY OF PARIS the parties agree to meet within ten (10) days of receiving a written request from the other party of a desire to meet to resolve any disagreement. The parties will make good faith efforts to resolve any disagreement as efficiently as is reasonably possible in consultation with FHWA. Non - compliance by CITY OF PARIS can result in restitution of federal funds to TxDOT and withholding of further federal funds upon consultation with FHWA.