12 City Council (08/18/03) - Laserfiche WebLink

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Regular City Council Meeting August 18 2003 Page 11 $400,000.00. Mayor Fendley announced that the Council would take a short break at 7:25 P.M. The meeting was reconvened at 7:35 P.M. Mayor Fendley announced the next department that was up for consideration was the City Clerk's. Mattie Cunningham, City Clerk, advised that she had requested a part time employee to help with the Birth and Death records because for the past 12 years she has been able to utilize Green Thumb workers which are people over the age of 55, but they have cut back on this program. They wanted a signed contract stating that the city would hire the next worker after 90 days, and she did not believe the city would agree to do that. At this time, there is one Clerk III and one part time worker. Under Insurance, she stated that figures have not been established at this time. Under Office Supplies, the City Clerk said there are no changes in this account which includes a share of the lease for the copier, binders, and normal office supplies. The largest expense in this account is the Bank Note Paper used in producing the Birth and Death Certificates, which amounts to approximately 8,500 to 10,000 sheets a year at a cost of 18 cents per sheet. There are four different sizes of this paper and two of those are used for issuance of birth certificates only, and the other two are used mainly for death certificates. This is a requirement of the Texas Bureau of Vital Statistics. Under Minor Apparatus are items consisting of binders to place copies of birth and death records along with their indexes. There is one computer placed in this account and one portable telephone to replace a defective unit.