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Regular City Council Meeting <br />November 6, 2003 <br />Page 11 <br />have to present the invoices by 3:00 P.M., as a result, they were having to <br />estimate the amount of work they would be doing for the remainder of that day <br />and then there would be a true-up on the following day. He advised that this <br />continuous process of true-up by defining the day as shown in the proposed <br />policy should mean that the city would be paying them on a daily basis as they <br />do work for work that is done and identified exactly and there will not be a <br />need for a true-up. <br />City Attorney Schenk advised that Section 2 defines the work that may be <br />conducted by the day. He said what he has attempted to follow the mainstream <br />of the comments that were presented to him by members of the City Council. <br />The City Attorney said he has placed in the proposed policy, Section 2 on <br />work that may be conducted by the day. Emergency work is defined and a <br />procedure is set up to be followed as well as how non-emergency work may be <br />performed in accordance with this policy. <br />City Attorney Schenk said that subparagraph C stipulates that no work by the <br />day may be performed if the total expenditure exceeds $50,000.00. <br />City Attorney Schenk advised that subparagraph D stipulates that there will be <br />no sequential projects unless they total no more than the same limits of <br />$50,000.00. <br />City Attorney Schenk said Section 3 sets out a method for pre-qualifying <br />contractors to perform work. It requires the company to complete forms <br />generated by the city and specify its background experience, equipment <br />available, and what type of work the company wants to perform. It also <br />provides for a standardized cost sheet to be used in determining the amount <br />owed to each contractor. Section 3 E specifies a very stringent procedure on <br />how that can be paid. Paragraph 3 F requires insurance indemnification from <br />each contractor. Mr. Schenk stated that City Council may want to think about <br />Section 3 G which requires contractors performing work or work requiring <br />specialized expertise to maintain their primary business location in Lamar <br />