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Regular City Council Meeting <br />November 6, 2003 <br />Page 15 <br />combined into one single RFP. Mr. Anderson is also compiling a list of <br />vendors to whom a proposal package might be sent. As suggested by the <br />Mayor, the basic plan that will be provided from the vendors will be structured <br />around the reduction of the plan as discussed with TML. He said they will get <br />figures as to what percentage each of those changes would contribute to the <br />savings and discussion among most of the city's department heads and get a <br />recommendation and come back with recommendations to the City Council. <br />This will give the Council some idea what the plan might include. The changes <br />that Mr. Anderson had speculated about would reduce expected claims by <br />approximately $140,000.00 a year. Once he has completed his basic RFP, he <br />is going to ask the new Personnel Officer, Melba Harris, to review it. <br />Regarding the restructuring of Police Department salaries, Mr. Malone said the <br />Police Chief has given Ms. Harris the raw data his personnel acquired. She is <br />updating that information with additional information and is putting it in a <br />matrix where they can see how Paris compares with other cities with regard to <br />pay and the additional compensation. The City Manager advised that when <br />that is completed, they are going to reconstruct the plan and determine the <br />exact cost of the proposal, and if there needs to be any modifications suggested, <br />then that will be brought back to the City Council for discussion. <br />The City Manager said that staff hopefully would be prepared to send out the <br />RFP on the insurance in December or January, including any input from <br />Council. He also felt that a recommendation concerning police department pay <br />would be acted upon in December or January. Councilman Plata wanted to <br />know if the Manager thought that the overtime could be cut out as much as they <br />have recommended. City Manager Malone said that was a budgeted amount <br />of overtime and it is similar to last year's budget. He said that, since that time <br />they have changed to 12 hour shifts and this has resulted in some savings. <br />They need to go through several months to have enough data to review to see <br />how much savings will be realized. The Police Chief has had some experience <br />with it and Mr. Anderson has conferred with him about that. He felt that they <br />can pin that down and certainly they will have more information about that in <br />