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Sample Search Work Plan Page 4 Task 6 - Recommended Finalists A search report will be made in person to the City Council, recommending an interview group and alternates. The report divides all of the candidates into groups including I) the top group of candidates recommended to be interviewed; and 2) a backup group to the first group. The search report will include candidate resumes. The results of reference reviews and interviews will be provided in writing to the City Council. From this meeting will come a confirmed group of final- ist candidates (typically 5 to 7). Task 7 - Assist in the Interview Process The final selection process will vary depending upon the desires of the City Council. The typical services provided by Ralph Andersen & Associates in the selection process are described briefly below. The search consultant will coordinate the selection process for the finalist group of candi- dates. This includes handling the logistical matters with candidates and with the City. The search consultant will prepare an interview booklet that includes the resumes, candidate re- port (with interview comments, reference checks and other relevant information about the candi- dates). In addition, the booklet will contain suggested questions and areas for discussion based upon the recruitment criteria. Copies of the interview booklet will be provided in advance of the candidate interviews. The search consultant will attend the interviews to assist the City through the selection process. This assistance will include an initial orientation, candidate introductions and facilitation of discussion of candidates after all interviews have been completed. The search consultant's role, at this step of the process is clearly understood - to facilitate, not influence, a hiring decision. The search consultant is available to provide assistance to the City Council in the final selection as may be desired. This assistance may include providing or obtaining any additional information desired to assist in making the final selection decision and, if requested, to assist the City Council and City Attorney in negotiating an employment agreement and compensation package with the selected candidate. Post Search Activities - Close Out After the City has reached agreement with the individual selected for the position, the search consultant will close out the search. These activities will include advising all of the candidates of the outcome of the search by telephone (finalists) and letter.