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(~ RalphAndersen t1 &Associates December 26,2003 Mayor Curtis Fendley and Members of the City Council Through: Mr. Gene Anderson, Finance Director City of Paris 135S.E.lstStreet Paris, Texas 75460 Dear Mayor Fendley and Members of the City Council: Ralph Andersen & Associates is pleased to respond to the City's interest in proposals to conduct an executive search for the City Manager position. We would be pleased to work with you and the staff on this important assignment and look forward to further refinement of this work plan to suit the City's specific needs. As you consider options to hire a competent and effective succes- sor for Michael Malone, Ralph Andersen & Associates would be delighted to guide and facilitate this process. The successful search process relies heavily on person-to-person contact to identify outstanding potential candidates and, in the evaluation phase, to gain a complete understanding of the back- ground, experience and management style of the top candidates. The executive recruitment tech- niques used by Ralph Andersen & Associates have been developed and used successfully with hundreds of clients for more than 32 years. We feel that the key elements of the search process, which can be tailored to fit the specific needs of the City of Paris, for this position should include: . Developing a comprehensive position profile based upon infonnation obtained in indi- vidual meetings with the Mayor, City Council, Interim City Manager, key management staff and others as appropriate. . A marketing strategy that uses selected advertising to supplement the extensive candidate identification process, uses the Internet and uses our extensive professional contacts throughout the nation. . A screening process that narrows the field of candidates to those that most closely match the needs of the City of Paris and is based on extensive reference checks and telephone interviews with the top ten (10) to twelve (12) candidates. . Delivering a product in the fonn of a search report that recommends the top group of candidates and provides the City Council with detailed infonnation about their back- grounds and experience. .\ e r \' I /I g /' Ii ¡, / I , .\ l" C I II ¡- (' / I c' /I I .\ .\ I /I C " / ') - :c ",b.",