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MINUTES OF THE CITY COUNCIL SPECIAL MEETING OF THE CITY OF PARIS, TEXAS August 18, 2014 The City Council of the City of Paris met for a special meeting at 5:00 p.m. on Monday, August 18, 2014, at the City Council Chamber, 107 E. Kaufinan, Paris, Texas. Present: Mayor: Matt Frierson Council Members: Aaron Jenkins; Billie Lancaster; Benny Plata; Richard Grossnickle; and Edwin Pickle; City Staff: John Godwin, City Manager; Kent McIlyar, City Attorney; Janice Ellis, City Clerk; and Shawn Napier, City Engineer Absent: Council Member: A.J. Hashmi 1. Call meeting to order. Mayor Frierson called the meeting to order at 5:00 p.m. 2. Consider and act on an amendment to an existing contract with B. Bray Construction Co., Inc. to reconstruct utility lines damages and relocated due to TXDOT railroad grade improvement on South Church Street. City Manager John Godwin explained that TXDOT hired a contractor to work on the railroad crossing on Church Street and they did damage to the City's water, sewer and storm sewer lines. Mr. Godwin said the current utilities do not meet the current railroad clearance requirement. He said in order for the new railroad tracks to be installed the old lines must be replaced. Mr. Godwin said this needs to be fixed and recommended fronting the money and then recoup the expense from TXDOT. Mr. Godwin told the City Council that Contract A of the 2013 Water and Sewer Capital Improvement Program was awarded to B. Bray Construction in the amount of $1,867,769 and that the project was ahead of schedule and under budget. Mr. Godwin recommended authorizing a change order to Contract A in the amount of $93,000 and allowing Mr. Bray to get this work done. He said Mr. Bray would be pretty much doing this for cost. A Motion to authorize change order #1 to Contract A in the amount of $93,000 was made by Council Member Pickle and seconded by Council Member Lancaster. Motion carried, 6 ayes — 0 nays.