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Regular Council Meeting August 25, 2014 Page 3 how air conditioning units could be remodeled. He expressed concern that the money was to be spent on remodeling of the upstairs of the chamber building and that was a private expense. Council Member Hashmi said you could not use tax payer money to remodel a private entity. Mayor Frierson said he did not believe they were referring to the Chamber and they had been doing an analysis of the Civic Center for repairs. Council Member Hashmi asked that this item be pulled until Mr. Godwin could get clarification. Council Member Hashmi inquired if the $5,000 economic study was coming out of hotel /motel tax. Mr. Godwin said he thought it was the money for the study done by Texas A &M Commerce on economic impact of activities in the City, but would get clarification. With regard to item 6d, PEDC minutes of the August 5 meeting, Council Member Hashmi wanted to know why there was no mention of Danny Defenbaugh on the agenda. Shannon Barrentine said she was out of town when that was posted. Council Member Hashmi asked that she inquire into it, because it was a violation of the open meetings act since it was not posted and he attended the meeting. Council Member Hashmi also said Mr. Defenbaugh spoke for over two hours and wanted to know how a non - agenda item could be discussed without being posted. He said the second question he had was which personnel issues were discussed for over 2 '/ hours. He said he understood that there were only two employees. Mrs. Barrentine said she was not at the meeting and Council Member Hashmi asked her to get back with him with answers to his questions. He said there was a problem with the agenda, because those personnel were never listed which was also a violation of the open meetings act. He said he also wanted to know if the person that posted the agenda completed the open meetings training. Council Member Hashmi said the person who posted the agenda was responsible and the attendees were responsible because they attended an illegal meeting. He said when you have an executive session for advice from an attorney; you were limited to the advice and could not discuss the matter among the attendees of the meeting. He said he wanted to find out what advice took 1 '/2 hours of the attorney's time. Council Member Hashmi asked Mrs. Barrentine to please get back with him on these questions and said he would like to take this item out pending clarification. With regard to item 9, Council Member Hashmi said if you review the dilapidated structure reports over multiple council meetings you will see there has been no change or very little change. He specifically referenced instances in which 30 days were given multiple times. He said he would like to pull this agenda item for the next council meeting to get a detailed report. With regard to item 12, Council Member Hashmi confirmed with Finance Director Gene Anderson that there was no fee for participation in the Local Government Investment Cooperative and that the funds were secure. With regard to Item 13, Council Member Hashmi inquired if the $45,000 was an additional expense and Mr. Godwin said no, that is was the City's total costs. With the exception of item 6b, 6d, and 9, a Motion to approve the Consent Agenda was made by Council Member Hashmi and seconded by Council Member Lancaster. Motion carried, 7 ayes — 0 nays.