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PARIS PUBLIC LIBRARY ADVISORY BOARD MINUTES DECEMBER 15, 1993 The Paris Public Library Advisory Board met in regular session Wednesday, December 15, 1993, at the home of the Chairman, Beth Shelton who provided a Christmas reception for members. Attending were Jackie Alsobrook, Jean Gibson, Virginia Gibbs, Bill Hagood, Bill Neely, Rogene Patterson, Joe Rex, and Francis Ellis, Secretary. Beverly Lewis, Library Director, Thomas Seay, NETLS Lay Representative; and Keitt Wood, Friends President were present. The minutes of the November 10, 1993, meeting were approved as circulated. There was no budget report available from the City. Ms. Lewis gave the statistical report saying there was an increase of 11.3% in circulation for the year to date, mainly due to the addition of many new books and videos. She reported 33 memorial and gift donations valued at $525, saying videos are being used for memorials if donors request them. She said there were 327 new books added in November. Mrs. Alsobrook reported on the last meeting with the Committee concerning county funding, and Ms. Lewis said she had rewritten the Contract including retaining the Memorial/Gift fund and the Trust Fund to be continued as part of the Board's managing responsibility. She explained the formula for the 35% amount requested from the County for the Library Budget, and mentioned a nine member Board would have three members appointed by the County Commissioners. Mrs. Alsobrook and Mrs. Shelton would remain on the Board until their terms expire since they are residing in the County. Ms. Lewis said January would be Amnesty month when all overdue materials could be returned free of charge. Plastic bags would be given to those who returned overdue items to the circulation desk. Ms. Lewis reported on the status of automation, saying the inventory was taken November 20 and 67,000 items were included. She has sent requests for information to four venders and a staff committee will visit other libraries after reviewing the venders' materials. Bids will be formally requested early next year and then later studied and a recommendation of the best system will be provided the City Council for approval. Ms. Lewis reported the Library recently received notification of its accreditationa as a fully qualified member of the Northeast Texas Library System for fiscal year 93 -94.. Membership advantages include discounts of 40 -45% on materials, funds for collection development, consultation with library experts, and continuing education. The Paris Public Library has been a member since 1979. The Volunteer Recognition Event will be Monday, February 14 at noon in the Gallery. Ms. Lewis will order $2 pins to be given to each of the 30 volunteers.