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MINUTES PARIS PUBLIC LIBRARY ADVISORY BOARD The Paris Public Library Advisory Board Meeting was held in the Gallery, January 17, 1990, at 4 P.M. with Chairman Bill Hagood presiding and the following members present: Virginia Gibbs, Jean Gibson, Rogene Patterson, Bill Neely, and Frances Ellis, Secretary. Absent were Jackie Alsobrook and Eric Tate. Claire Haslam, President of the Friends of the Library and Beverly Lewis Campbell, Library Director, were also present. Minutes of the December 20, 1989, meeting were approved as circulated. Mrs. Campbell discussed the budget noting the department was 1.31% over budget to date mainly because of annual expenditures for periodicals and several unexpected building maintenance expenses. The statistical report showed overall circulation up 3.9% from a year ago this date. The Dial -A -Story program recorded 2,663 calls during December which was attributed to the holidays and the new story tapes. Mrs. Ellis moved payment of the $200 invoice for the five volume reference set, Encyclopedia of Mammals, out of the endowment fund. Motion seconded and passed. Mrs. Campbell reported successful youth programs continue on Saturday afternoons. One about dinosaurs on January 13 was attended by eighty children. Each month will feature a special theme with book related activities. Mrs. Ellis provided minutes of the January 13 meeting of the Special Committee for the Bywaters Project. Dr. Richard Bywaters came to the Library to measure and make plans to bring the 30 -35 pieces of his Father's art to be displayed in the Gallery from February 25 through March 11; and the January 16 meeting when details for the insurance, which would be included in the City's policy, were discussed. The security necessary would total 404 hours of armed protection. Reports of the application to the Visitors and Convention Council for $2,000 and the plan to apply to the Arts Alliance Council for additional funding were also discussed. It was decided to postpone discussing remaining funding until a later meeting. Mrs. Campbell reported the Library had extended the loan period to three weeks with no grace period. The loan period for videos will remain the same but a higher fine of $10 will be charged if videos are returned in the outside book drop. The revised audio video equipment policy allows patrons over 18 years of age to check out AV equipment for one week with proof of identification and a $20 fine will be charged if the euipment is returned in the outside book drop. Meeting adjourned at 5:20 P.M. Date Approved Frances Ellis, Secretary