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SPECIAL MEETING WATER AND SEWER RATE STUDY ADVISORY COMMITTEE January 28, 1988 The Water and Sewer Rate study Advisory Committee of the City of Paris met in special session, Thursday, January 28, 1988, 6:00 P. M. Council Room, City Hall, Paris, Texas. Chairman Marshall H. Kent, Jr. Call the meeting to order with the following members present: Councilman Travis Wortham, Director of Finance, W. E. Anderson, City Attorney, T. K. Haynes, Director of Utilities, Herb Campbell, Jim Farris, Citizen, and City Clerk, Mattie Cunningham. Chairman Kent announced that the special meeting was called for the purpose of receiving a briefing from Reed & Stowe, Consultants for the City's Water and Sewer Rate Study. Jack Stowe representing Reed & Stowe presented the Committee with an Initial Project Schedule, attached hereto as exhibit A, and made part of these minutes. Mr. Stowe told the Committee that they have met several times with Freese and Nichols, Inc. who will be conducting the engineering portion of the study, lining out their specific task, and getting information together and information request which has been presented to W. E. Anderson. Mr. Stowe said one of their concerns when they started on this project was the quality and format of the data; however, the City has produced very good data, and it should not hold them back. Mr. Stowe told the Committee that their timetable shows meeting with the project team once each week, and every two weeks with the Advisory Committee in order to keep the Committee advised on the progress of the study, and at the same time, the things that might come up which would require a policy decision, and they wanting to recognize those and blend them in because the final result of a study like this has to accomplish the goals and objectives that the City sets out. Mr. Stowe explained that is one of the reasons why they have given out the survey questionnaire, and said that basically the information from the surveys will be used to come up with a common goal for the City, which will be discussed in. the next meeting. Mr. Stowe asked that the surveys be return to them as soon as possible. Mr. Stowe said the third item for discussion was the test year selected, that they had selected the year 12 months ending September 30, 1987 which is the starting point for data and information. Mr. Stowe explained they will take the dollar amount that the City has grouped, Reed and Stowe will have to go in and separate out how much of those dollars are spent for water and how much went for sewer. Mr. Stowe gave an example of an investment account dealing with the water treatment plant, they will identify all assets dealing with raw water, raw water transmission, treatment, treatment facilities, treated water transmission mains, treated water distribution mains, as of now, the City is capturing the information as mains. They will have to go in and do a study to separate that out between