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v , l MEMORANDUM TO MAYOR AND CITY COUNCIL FROM MICHAEL E. MALONE, CITY MANAGER SUBJECT W & S RECOMMENDATIONS OF COUNCILMAN PLATA, RECOMMENDATION NUMBER ONE DATE MAY 14, 2003 RECOMMENDATION NUMBER ONE: Eliminate $18,000.00 budgeted for a new truck when the old one is still operable. On page three of the minutes of the Special City Council Meeting of September 19, 2002, fourth paragraph (attached hereto and labeled Exhibit I), Councilman Plata questioned the proposed expenditure of $18,000.00 for a new pickup. Mr. Campbell explained that this is a replacement for Unit 217 used by maintenance personnel and that it had 102,000 miles on the odometer after having already rolled over once. It was the consensus of the City Council to cut $5,000.00 from the budget for motor vehicles and this was done, leaving $13,000.00 for the purchase of a smaller pickup. On page 213 of the printed budget, line item 10- 0901- 82 -98- Buildings was shown as $13,000.00 and line item 10- 1004 -82 -99 -Motor Vehicles was shown as $18,000.00. These numbers were reversed by mistake and should be corrected to reflect the amounts shown in the capital detail on page 214 following. The actual amount budgeted by Council for the purchase of the vehicle is $13,000.00. At the time the budget was being prepared, Mr. Campbell prudently included funding for a replacement pickup since the availability of a substitute from another city department was unknown. I have attached a memorandum from Mr. Campbell dated April 23, 2003, (attached hereto as Exhibit II) which explains that the vehicle to be replaced was towed to the city shop on November 22, 2002, in an inoperable condition. Documentation is also attached concerning the condition of that vehicle and the recommendation of the shop that the vehicle be disposed of rather than repaired. Mr. Campbell's memorandum also explains that on January 7, 2003, Public Works was able to transfer a vehicle to the Utilities department to replace Unit 217 which subsequently has been placed in the city surplus auction, thus the one -time savings of $13,000.00 has already been achieved. MEM/mm Attachments: Exhibit 1, Exhibit 2 4- 22- 03 -Nlemo -Mayor and Council -Plata Recommendation One