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MINUTES OF THE SPECIAL MEETING OF THE FAIRGROUNDS COMMITTEE OF THE CITY COUNCIL January 21, 1991 The Fairgrounds Committee of the City Council met in special session, Monday, January 21, 1991, 4:00 P., City Council Chambers, City Hall, Paris, Texas. Chairman Billy Joe Burnett called the meeting to order with the following members present: Marshall H. Kent, Jr., Emma Smith, and Mayor Eric S. Clifford. Also present was City Manager, Michael E. Malone, City Attorney, T. K. Haynes, and City Clerk, Mattie Cunningham. Chairman Burnett announced the purpose of the meeting was discussion of lease agreement between the City of Paris and the Red River Valley Fair Association. City Attorney Haynes advised that from the beginning of the law suite filed by the Red River Valley Fair Association against Paris Rodeo and Horse Club, the City of Paris has taken the stance to remain outside of the law suite, now, because of the possibility of there may be city property at jeopardy, if we consider the arena and the fixtures that has been attached to the ground as part of the ground. City Attorney Haynes said it has been his position, that the City may have to get into the law suite in order to protect City's property. City Attorney Haynes pointed out that this needs to be addressed by the Committee City Attorney said that the City feels the facts are: The Paris Rodeo and Horse received a lease in 1959 for ten years with a ten year option from the Red River Valley Fair Association, the option was exercised, and in that lease they had the right to remove their arena at a reasonable period of time when they were finished with the lease. The lease expired in 1979 at the end of the second ten year period for a total of twenty years, from 1979 to 1981 there was no lease in existence, the next lease was from the Red River Valley Fair Association, and in a sub -lease that was not approved by the City of Paris, in that lease it spoke of the right to take away the arena and fixtures, but prior to that sub - lease, the lease the City of Paris gave the Red River Valley Fair Association did not give them the authority to take away any property; therefore, they had no right to give to the Paris Rodeo and Horse Club the right to take away property, so the only right that anyone had would have been under the lease that expired in 1979. City Attorney Haynes stated that since he had been with the City (1968), the City has never affirmatively allowed anyone in their lease the right to take fixtures that were fixed to the property with them at the end of a lease. City Attorney also stated that it is the policy of the City that if buildings or fixtures are built on city property, it becomes city property at the end of a lease. Mayor Clifford pointed out that in the 1959 -79 lease the City of Paris approve the lease with the stipulations that the Paris Rodeo and Horse Club could remove the arena an all improvements, within a reasonable length of time, and that is what the court is going to decide, then in 1981 in the sub -lease given to the Paris Rodeo and Horse Club by the