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Item No. 8 <br />memorandum <br />TO: Mayor & City Council <br />John Godwin, City Manager <br />FROM: Janice Ellis, City Clerk <br />SUBJECT: CONTRACT FOR ELECTION SERVICES <br />DATE: January 27, 2015 <br />BACKGROUND: Contracting with the County Elections Administrator allows the City to share <br />the costs of conducting elections with other jurisdictions. These costs include election workers <br />and the direct recording devices. Pursuant to Federal Law, every polling place is required to <br />have a DRE in order to be compliant with the Help America Vote Ac. In September of 2008, <br />Lamar County created a county elections administrator, making it possible to combine polling <br />places and resources. <br />STATUS OF ISSUE: The City of Paris has been contracting with the Lamar County Elections <br />Administrator since 2009. Combining polling places and resources was a part of the City's <br />proposed strategic plan and that goal was achieved in May 2013. <br />BUDGET: The estimate provided by the County Elections Administrator for election services is <br />$7,739.14 for the general election, but that amount will decrease if PISD has an election. The <br />City has $8,000.00 budgeted for elections. <br />RECOMMENDATION: Approve a Resolution contracting with the County Elections <br />Administrator for the general election for May 9, 2015. A copy of the contract is attached to the <br />resolution ordering the election. <br />