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,530 Department Head requests that the employee complete form FMLA -1 and provides to the employee a form FMLA -2 for the physician to complete. The supervisor and or the Department Head completes form FMLA -3 and gives to the employee to notify the employee of a family and medical leave condition. Notification must occur immediately but no later that 48 hours after the supervisor has received notice of a family and medical leave condition and before the employee returns to work. The beginning leave date will be the first day of leave that the employee took related to the condition. The supervisor may not designate family medical leave after the employee returns to work from the family medical condition unless it is a chronic medical condition that has previously been designated as a family medical condition or the process of securing information to determine if the illness is a family medical leave condition was initiated before the employee returned to work. SECTION 14.07 - Military Leave Any employee who is called to active duty as a member of the National Guard or a military reserve unit of the United States is entitled to leave of absence rights and reinstatement rights in accordance with applicable state and federal laws. SECTION 14.08 — Administrative Leave with PAY An employee ordered not to report or who cannot report to work because of inclement weather or disaster may be granted administrative leave with pay by the City Manager. Employees will be granted sufficient administrative leave with pay when necessary, in order to vote in an official election, or to take job related license examinations. Employees called for jury and/or witness service will be granted administrative leave with pay during such service and will retain any fees paid by the courts. Employees excused or released from jury and/or witness service will report to their workstation in accordance with departmental instructions if half or more of the day remains. SECTION 14.09 — Funeral Leave Upon the death of a member of an employee's immediate family, the employee may receive up to 24 hours per calendar year (three 8 hour work days) off the job to attend the funeral, make any necessary arrangements, travel to and from the funeral if out of town and/or assist in settling the estate. For purposes of this policy immediate family members include: spouse, child, step - child, parent (or someone who served in a parent/child relationship with the employee), step- parent, sister, brother, step - sister, step - brother, grandparent, step - grandparent, parents -in -law, grandchild, step - grandchild, 36 Revised 01 -25 -05