07 - FEBRUARY MONTHLY FINANCIAL REPORT

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distorted expenditure percentage. Within the General and Water & Sewer Funds there are eight departments whose expenditures are over 41.66% at this time. City Council- 43.65%. The overage amounts to $1,486 and is due to payment of annual association memberships and making an annual property and general liability insurance payment. The City chose to make one annual insurance payment instead of quarterly payments in order to take advantage of a 2.00% discount which amounted to $11,295 city wide. This annual payment will be reflected in all departments and will somewhat distort budget to actual comparisons. 2. Police- 43.86%. The overage amounts to $123,880 and is due to the annual insurance payment, 3 pay periods in October, building maintenance, and the purchase of vehicles. 3. Fire - 42.68%. The overage amounts to $44,063 and is due to 3 pay periods in October, annual insurance payment, building maintenance, and contract services. 4. Public Works - 50.33%. The overage amounts to $14,215 and is due to 3 pay periods in October, building maintenance, and the annual insurance payment. 5. EMS - 43.59%. The overage amounts to $43,567 and is due to overtime, equipment maintenance, and the annual insurance payment. 6. Cox Field- 48.81%. The overage amounts to $8,197 and is due to the annual insurance payment, electricity, and the TxDot grant match. 7. Library - 47.08%. The overage amounts to $36,650 and is due to the annual insurance payment, postage, utilities, and 3 pay periods in October. 8. General Expenses - 51.59%. The overage amounts to $155,537 and is due to the purchase of equipment and the annual payments to the non - profit agencies. General comments to the City Council: Over 99% of all of the City operational activity takes place in the General Fund or the Water and Sewer Fund. The other funds are special purpose funds with limited activity and usually with legal restrictions on what their money can be spent on. For that reason, I normally only comment on the activity of the General Fund and Water & Sewer Fund. However, if it were needed, I would make comment on activity in one of the other funds. I try to anticipate questions you might have about the report and comment on those points. After you receive your packet and review the monthly report, if you have questions about the report, please let the Manager know (or me if you can't reach the Manager) before the Council meeting if possible in case I have to research the answer to your question. That does not prevent you from asking the question at the meeting if you wish to make a point, but it does help prevent questions coming up that I can't answer on the spot and possibly delaying the Council in making a decision. The activity of the Paris Economic Development Corporation is reflected in the monthly report. This is a result of the City performing the bookkeeping functions for this agency. PEDC has its own managing board.