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Regular Council Meeting March 9, 2015 Page 4 process to be skipped and in this instance, everything would be private except the water line and the agreement was for the water line only. Council Member Hashmi said his question was do they approve final plats normally for most people without infrastructure being complete. Mr. Napier answered that the ordinance allows for this process. Mr. Godwin said there were two different routes and that it was more common to not do it this way. Mr. Godwin said he thought they had only done it twice since he had been at the City. Council Member Hashmi told Mr. Napier that his memo stated the agreement would be provided at the council meeting and then he asked Mr. Napier if the City Attorney received it in advance. Mr. Napier said the City Attorney received it at the same time the City Council received it. Mr. Napier also said it was a standard form which was created in the attorney's office. Council Member Hashmi inquired of Mr. McIlyar if he had read the agreement in detail. Mr. Godwin said Mr. McIlyar had not, but that he was the one who created it. Mr. McIlyar said he created the form and it had been used in prior years and that on this project they were waiting on the details of the project, such as the cost of the infrastructure because that had to be part of the agreement. Council Member Hashmi questioned Mr. Napier why City Council was just now getting it at the last minute when he had a whole week to get it done. Mr. Napier explained that staff had not received all of the information until last week so it could not make it in their packets and in fact, staff was still receiving information on Friday. Council Member Hashmi questioned why the final plat application was accepted when it was incomplete. He expressed concern if they found a problem and they tabled the item that it would be automatically approved in 30 days whether they approved it or not. Council Member Hashmi asked if incomplete final applications were normally accepted. Mr. Napier asked if he was referring to the P &Z memo he wrote and Council Member Hashmi said he was not. Council Member Hashmi asked Mr. Napier when developers applied for a final plat did he accept incomplete applications all the time. Mr. Napier said they did not. Council Member Hashmi inquired why it was accepted this time. Mr. Napier said the subdivision agreement was separate and not actually part of the final plat itself. Council Member Hashmi said he understood that and expressed concern over accepting incomplete applications. He asked Mr. Napier if this process did not put the City at risk because if they found a problem and tabled the item, would it not be automatically approved within thirty days. Mr. Napier said according to State Law, it would be approved thirty days from the date it was submitted if they did not act on it. Mr. Napier said they could approve or deny it, but that tabling it was the same thing as approving it. Council Member Hashmi said that was his point and that if they did not normally accept incomplete applications, why were they just getting the agreement today. He said it was not right for them to accept the application until they had the agreement and that it put the City at risk when accepting the application without the agreement, specifically they had not had a chance to review the agreement. Mr. Napier said the final plat contained everything except the water line and it could be approved that way, because the ordinance allowed it via a subdivision improvement agreement when things could be dedicated to the City such as a water line. Council Member Hashmi told Mr. Napier he understood that but still questioned was why he accepted an incomplete application. Council Member Hashmi said he would like time to review the agreement that they had just received and that he had a couple of more questions. He asked what kind of guarantee the City was getting from the developer that everything was going to be built according to code, specifically referencing if the City took over any of the roads several years from now, he want to make sure everything met standards. Mr. Napier said everything would have to be built to a code, buildings, sewer, roads, etc. and that staff would be