08 - CONTRACT A CLOSE OUT OF THE 2013 CIP

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Item No. 8 memorandum TO: City Council John Godwin, City Manager FROM: Shawn Napier, P.E., Director of Engineering, Planning & Development SUBJECT: CONTRACT A CLOSE OUT OF THE 2013 CIP DATE: May 4, 2015 BACKGROUND: The City of Paris sold bonds in the amount of 35- million dollars in 2013 to fund infrastructure replacements. The 2013 Capital Improvement Program (CIP) originally consisted of five contracts. The first set of plans included five water line replacement projects in Southwest Paris. The first project was called Contract A and included the following: 1. 7th SW from Loop 286 north to the first curve to 4th SW 2. Cross country water line starting at W. Washington and 13th SW going south and east to intersect with the first curve from the line above 3. Loop 286 (inside) from 7th SW to 19th SW 4. 19th SW from Loop 286 north to the Railroad tracks 5. 3`d SE from Loop 286 north to S. Church St. These water lines supply large quantities of water to Kimberly Clark, Turner Pipe and Next Era Energy. Contract A ($1,867,769.00) was awarded to B. Bray Construction on March 31, 2014. Change Order #1 was approved on August 18, 2014 in the amount of $93,000, which made the new contract amount $1,960,769. CO #1 added in the utility work at the railroad and Church Street. STATUS OF ISSUE: The water lines have been completed and are being used. The project has been substantially complete for months, the weather delayed the final project cleanup. The final numbers will include Change Order #2 that will be a deduction of $108,219. This change will make the new contract amount $1,852,550. The final payment amount to B. Bray Construction is $90,727.50. BUDGET: This will be funded from the 35- Million Dollar Bond. RECOMMENDATION: Approve CO #2, close out Contract A with B. Bray Construction and make final payment.