02/18/2015 MINUTES - Laserfiche WebLink

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PEDC Board Meeting Minutes March 10, 2015 Page 3 of 4 Discuss and possibly take action on invoice for audit services of FY 2013 -2014 by McClanahan & Holmes, LLP, CPAs in the amount of $7,250.00 Shannon Barrentine stated the estimated budget expense for the FY 2013 -14 Audit was $6,600. The Board has to approve the increased amount before we can process for payment. Stephen Grubbs asked what the fees were for the last audit? Shannon Barrentine stated that it was $6,600 which included an additional fee for $800 for corrections. Don Wilson made a motion to approve payment to McClanahan & Holmes, LLP, CPAs in the amount of $7,250.00; seconded by John Brockman. Motion Carried 5 -0. Discuss and possibly take action on proposed website changes by James Wallace of Jazzy Frog Interactive Shannon Barrentine told those present that James Wallace of Jazzy Frog did provide some proposed changes to the existing website. It looks like he copied and pasted what was already on the existing website. We are in the process of changing over to Jazzy Frog and will change the 3 emails first. No action was taken on this item. Discuss and possibly take action on methodology confirming number of jobs created and/or retained for current and future incentive agreements Discussion on the methodology pertaining to job calculations for incentive agreements took place. Shannon Barrentine stated that a 3rd party should do the compliance for tax abatements and incentive agreements so the EDC or the taxing entities aren't seen as the bad guys. No action was taken on this item. Discuss and possibly take action on proposed amendment(s) to the Paris EDC Bylaws pertaining to authorization process of entering into a contract agreement. John Brockman stated that the process will take longer because so many people have to look at it. David Turner stated that the proposed language change was too cumbersome. We need to revisit the Standard Operating Procedures. Don Wilson made a motion to table the item; seconded by David Turner. Motion Carried 5 -0. Discuss and possibly take action on invoice(s) for legal services from Jeff Moore, Attorney, Brown & Hofineister, LLP and/or A.W. Clem, Legal Counsel, The Moore Law Firm There were no invoices submitted for payment. Discuss and possibly take action to re- schedule April 2015 Board meeting date from April 14 to April 1" or 2 °d due to Lamar County Days event occurs the week prior to the 2 °d Tuesday in April Discussion on re- scheduling April's Monthly Board meeting due to Agenda prep time and Lamar County Days event in Austin is April 7 -9, 2015. The Board changed the date to Tuesday, April 21, 2015. Stephen Grubbs stated that he wouldn't be able to attend so John Brockman, Vice Chair, would have to handle the meeting.