07 - RECEIVE APRIL MONTHLY FINANCIAL REPORT

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Departmental Expenditure Summary: At this point the City is seven months or 58.33% through the budget year. It is important to remember that expenditures do not occur equally throughout the year. For example, capital expenditures and association memberships are one time expenditures that if made early in the fiscal year can produce a distorted expenditure percentage. Within the General and Water & Sewer Funds there are eight departments whose expenditures are over 58.33% at this time. 1. City Council- 62.60%. The overage amounts to $3,191 and is due to work authorized by the Council to solve some downtown electrical line problems. Work performed by Oncor. 2. Police- 59.47%. The overage amounts to $64,260 and is due to the annual insurance payment, the emergency notification service, building maintenance, and the purchase of vehicles. 3. Fire - 58.94%. The overage amounts to $26,157 and is due to the annual insurance payment, building & equipment maintenance, overtime, training, and contract services. 4. Public Works- 69.71%. The overage amounts to $18,659 and is due to building maintenance and insurance payments. EMS - 59.16%. The overage amounts to $18,631 and is due to overtime, equipment maintenance, medical supplies, and the annual insurance payment. 6. Cox Field- 68.01%. The overage amounts to $11,105 and is due to the annual insurance payment, electricity, and the TxDot grant match. 7. Library - 58.73%. The overage amounts to $2,727 and is due to the annual insurance payment, postage, and utilities. 8. General Expenses- 59.31%. The overage amounts to $15,375 and is due to the purchase of equipment and the annual payments to the non - profit agencies. General comments to the City Council: Over 99% of all of the City operational activity takes place in the General Fund or the Water and Sewer Fund. The other funds are special purpose funds with limited activity and usually with legal restrictions on what their money can be spent on. For that reason, I normally only comment on the activity of the General Fund and Water & Sewer Fund. However, if it were needed, I would make comment on activity in one of the other funds. I try to anticipate questions you might have about the report and comment on those points. After you receive your packet and review the monthly report, if you have questions about the report, please let the Manager know (or me if you can't reach the Manager) before the Council meeting if possible in case I have to research the answer to your question. That does not prevent you from asking the question at the meeting if you wish to make a point, but it does help prevent questions coming up that I can't answer on the spot and possibly delaying the Council in making a decision. The activity of the Paris Economic Development Corporation is reflected in the monthly report. This is a result of the City performing the bookkeeping functions for this agency. PEDC has its own managing board.