05 - APPROVE MINUTES FROM COUNCIL MEETING ON 06/08/2015

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Regular Council Meeting June 8, 2015 Page 9 proper time. He said the nice work on Sperry Street was done in the summer and the work done on West Houston was done during cold and rainy weather. He said he would rather have a substandard driveway for the time being until weather was permissible to come back. Mr. Godwin said from his perspective the contractor is responsible for the finished product, and the product is not finished until Council says it is finished. Council Member Frierson said the project was not complete and they were trying to get this done as quickly as possible and to minimize the work on the roads. He said they had valid concerns. Council Member Lancaster said the work on the driveways was not acceptable and expressed concern about it having to be torn up and the City having to pay for the work twice. Mr. Godwin said the City would not do that and it was the responsibility of the contractor. Council Member Lancaster said she thought they needed some type of outside inspector. A Motion to hire an outside inspector was made by Council Member Lancaster. Council Member Pickle said they had an outside inspector for a while and Mr. Godwin said they still had one. Council Member Pickle asked what they were approving and Council Member Lancaster wanted to know about the reports. Following additional discussion, Holland Harper of HWH asked to address the City Council. Mr. Harper explained that the original AECOM contract contained line items for inspectors, and that money was reserved for inspectors. Mr. Holland further explained as the project cost increased, the city engineer and the city manager said they were in good shape at that time. Mr. Harper said the City has the option to get an outside inspector according to the contract. Council Member Lancaster questioned why that was an option and why it was not just being done. Mayor Hashmi confirmed with Mr. Harper that money was not allocated for inspectors in the smaller contract but it was in the larger contract. Mr. Harper said instead of hiring an outside inspector, the city staff chose to use that money to put more pipe in the ground. Mr. Harper said if the quality of work was not good they did not have to accept the work and the work could be redone without an expense to the City. He said he just wanted to give them that information. Council Member Lancaster said she would like for Mr. Harper to show her where in the contract that information was contained and he said would do so. Mayor Hashmi inquired if the next contract was going to include line items for inspections. Mr. Godwin confirmed there was a budget for inspections and clarified that when they met with AECOM the expectations were the City would use City in -house inspectors until they were too busy to be on the job site on a regular basis. Mr. Godwin said that had not happened yet. Mayor Hashmi confirmed with Mr. Godwin there were line items budgeted in the next project contract for outside inspectors. Council Member Clifford wanted to know if the concrete would be inspected, because of the current issues. Council Member Clifford said there were very specific specifications for concrete, such as it has to have re -bar, it has to be spaced a certain length, a certain thickness, a certain grade. He said for some reason they were not paying attention to those specifications and the results were what was seen on Houston Street. He asked Mr. Godwin if there would be inspections on the concrete that was going to be repaired, according to the specifications. Mr. Godwin answered in the affirmative. Mr. Godwin said he could not guarantee the work would be done 100% correctly in advance, as the City will not be doing the work. Mayor Hashmi asked if they could put this off until the next council meeting which would give Mr. Harper time to get