07/14/2015 MINUTES - Laserfiche WebLink

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cancelled in the middle of a month. John Brockman made a motion to accept the financials for May 2015 and June 2015. Ray Banks seconded the motion. Motion carried 4 -0. Discuss and possibly take action on proposed PEDC Budget Amendments for FY 2014 — 2015 and proposed PEDC Budget for FY 2015 -2016 Don Wilson stated that it is nearly impossible to finish the budget up with what has taken place at the office. He made some clarifications to direct incentives that had not been used this year. He would like to see the Contract Labor line item in the budget placed in the Personnel section. Work Keys Assessment is in the budget as two separate line items which is very confusing. Need to consult with Gene Anderson on the line items listed twice. Ray Banks made a motion to approve the 2014 -2015 Budget Amendments and the 2015 -2016 proposed Budget. The motion was seconded by Don Wilson. "Ayes" were unanimous. Discuss and possibly take action on hiring J. C. Darnell for PEDC data backups. At the suggestion of Pam Anglin, J.C. Darnell looked at the computer data backup system that we currently use and advised that our system is antiquated. It is not a bad idea to backup to external hard drives, but they will over time fail. Mr. Darnell stated that he uses an on -line system to backup the data. This type of system is more secure in that it uses off -site storage rather than the current on -site storage. Mr. Darnell proposed using a website called moseypro for the backups. We could go directly through the website to backup, but he stated that for him to be the verification that our data was being backed up we would need his services. Ray Banks asked for a price quote. $250 to $300 a month was the quote for monitoring and maintenance. $50 a month extra is for the backup site. Mr. Darnell was asked about response time and his reply was that response time is usually daily, but flexible as to needs of clients. Ray Banks made a motion to use J.C. Darnell's services for six months to do both the maintenance and the backup for a total cost of $300 per month. Don Wilson seconded the motion. The motion carried. Discuss and possibly take action on converting to new website and approve payment to JazzyFrog Web Design. James Wallace of JazzyFrog was on hand to go over what had been agreed on to complete a new PEDC website. He stated that the website was completed by the end of April, but no one had submitted changes and he had used the information on the old website. Don Wilson stated that we need to provide more pictures and more content. Mr. Banks asked about completion and Mr. Wallace stated that the contract stated PEDC had 30 days to review and provide more information. It also covered quarterly maintenance which would keep the site updated. Mr. Wallace said he knew about the changes at the PEDC and was willing to work with us to complete the project. John Brockman apologized for the lack of information that was provided. Don Wilson requested that the website be more interactive with website links. He acknowledged that this would be ongoing. Richard Manning asked how much we owed, answer was $2500. Don Wilson made the motion to pay James Wallace $1000 of the outstanding $2500 left on the contract and another $500 payment for quarterly maintenance. John Brockman seconded the motion. All said "Aye ".