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Departmental Expenditure Summary:
<br />At this point the City is nine months or 83.33% through the budget year. It is important to remember
<br />that expenditures do not occur equally throughout the year. For example, capital expenditures and
<br />association memberships are one time expenditures that if made early in the fiscal year can produce a
<br />distorted expenditure percentage. Within the General and Water & Sewer Funds there are eight
<br />departments whose expenditures are over 83.33% at this time.
<br />1. City Council- 85.94%. The overage amounts to $1,952 and is due to public notices, membership
<br />dues, online connectivity for iPads, and work authorized by the Council to solve some
<br />downtown electrical line problems.
<br />2. Police- 85.79%. The overage amounts to $138,866 and is due to unemployment benefits,
<br />postage, tires, pound supplies, other supplies, insurance, the emergency notification service,
<br />publications, contract services, utilities, maintenance agreements, and building maintenance.
<br />3. Fire - 87.11%. The overage amounts to $163,013 and is due to overtime, bunker gear, insurance,
<br />building & equipment maintenance, overtime, utilities, and demolition costs.
<br />4. Public Works- 99.93%. The overage amounts to $27,214 and is due to an error in payroll
<br />budgeting, office supplies, phone expense, publications, building maintenance, and insurance
<br />payments.
<br />5. EMS - 91.51%. The overage amounts to $184,610 and is due to overtime, building & equipment
<br />maintenance, office supplies, postage, utilities, ambulance purchase, and medical supplies.
<br />6. Paris Band - 84.91 %. The overage amounts to $364. With the seasonal nature of band expenses,
<br />this department should come in under budget for the year.
<br />7. Library - 85.07 %. The overage amounts to $11,794 and is due to insurance, postage, technical
<br />processing, media, and utilities.
<br />8. General Expenses - 83.53 %. The overage amounts to $3,180 which is an immaterial amount in its
<br />$1,566,897 budget.
<br />General comments to the City Council:
<br />1. Over 99% of all of the City operational activity takes place in the General Fund or the Water and
<br />Sewer Fund. The other funds are special purpose funds with limited activity and usually with
<br />legal restrictions on what their money can be spent on. For that reason, I normally only
<br />comment on the activity of the General Fund and Water & Sewer Fund. However, if it were
<br />needed, I would make comment on activity in one of the other funds.
<br />2. 1 try to anticipate questions you might have about the report and comment on those points.
<br />After you receive your packet and review the monthly report, if you have questions about the
<br />report, please let the Manager know (or me if you can't reach the Manager) before the Council
<br />meeting if possible in case I have to research the answer to your question. That does not
<br />prevent you from asking the question at the meeting if you wish to make a point, but it does
<br />help prevent questions coming up that I can't answer on the spot and possibly delaying the
<br />Council in making a decision.
<br />3. The activity of the Paris Economic Development Corporation is reflected in the monthly report.
<br />This is a result of the City performing the bookkeeping functions for this agency. PEDC has its
<br />own managing board.
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