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Regular Council Meeting March 28, 2011 Page 3 12. Hear and deliberate on independent audit of the city's financial records. 1279 , Tom Hensel with McClanahan and Holmes, gave an overview of the comprehensive annual audit. 13. Deliberate and act on A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PARIS, TEXAS, ADOPTING AND APPROVING A NEW SECTION 2 — EQUAL OPPORTUNITY & HARASSMENT POLICY TO THE CITY OF PARIS' PERSONNEL POLICIES AND PROCEDURES MANUAL TO ADDRESS ALL FORMS OF UNLAWFUL HARASSMENT IN THE WORKPLACE AND TO ADOPT PROCEDURES TO IMPLEMENT THIS POLICY; MAKING OTHER FINDINGS AND PROVISIONS RELATED TO THE SUBJECT; AND PROVIDING AN EFFECTIVE DATE. Council Member Jason Rogers said that the EEOC gives a victim 180 days to file a complaint and he thought they should allow more than 30 days for an employee to file a complaint. Council Member Pickle suggested that the word "must" be deleted and replaced with the word "should" with regard to the filing of a complaint by an employee under Section 2.025. It was a consensus of City Council to make Council Member's Pickle suggested change. Council Member Jason Rogers said that he was concerned with the last sentence of Section 2.025, specifically referring to the word "goal". He said it implied that management could take longer than 30 days to complete an investigation and he thought there should be a specific deadline. Mr. Anderson suggested that they leave the language as written and add a sentence that if the goal is not met, city management shall inform the City Council. It was a consensus of City Council to leave the existing language and add the additional sentence. Council Member Jason Rogers also said that he thought supervisors, managers, and department heads should be held to a higher standard than other employees and that he would prefer the zero tolerance policy with regard to supervisors, managers, and department heads. Council Member Pickle said he did not think that was a good idea and that everyone should be treated the same. Gene Anderson said a zero tolerance policy makes a statement that you must be perfect. Council Member Rhonda Rogers said she wanted to leave the policy as written. She provided a possible scenario of an employee getting mad at a supervisor, and being able to get another employee to side with him or her on a fabricated complaint against the supervisor just to get the supervisor fired. Council Member Rhonda Rogers said that would be an automatic termination for a supervisor, manager or department head. Council Member Jason Rogers said if someone makes a racial remark, chances are they have done so in the past. Mayor Biard sated they were not just addressing racism, but were also addressing gender and religion. It was a consensus of City Council to leave the policy as written with regard to this issue. Council Member Rhonda Rogers said employees needed to be trained with regard to the new policy. Council Member McCarthy agreed and said that the training needed to be performed by a professional and that employees should sign a receipt acknowledging the policy. Mr. Anderson said that he would make arrangements. Council Member McCarthy said that he wanted training for employees prior to the policy taking effect. It was a consensus of City Council that