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Regular Council Meeting March 12, 2012 Page 3 9. Presentation of the annual report on racial profiling policy. Chief Hundley introduced Dr. Eric Fritsch from the University of North Texas, who presented the annual report on racial profiling policy. Dr. Fristch went over details of the report and stated that a comprehensive review of the Paris Police Department's bias based profiling policy reflected that the Paris Police Department was fully in compliance with applicable Texas Law. Further, Dr. Fristch stated that the Paris Police Department did not receive any complaints in reference to racial profiling for the year 2011. 10. Presentation and deliberation on water facilities for the City of Paris. Council Member Frierson gave a presentation on the water treatment facility, including the construction and expansion dates, the budget, capacity, employee positions, detailed operations, current goals and long range goals. 11. Deliberate and act on RESOLUTION NO. 2012 -024: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PARIS, TEXAS, ACCEPTING THE BID AND AWARDING THE CONTRACT OF THE CLARKSVILLE STREET SIDEWALK PROJECT, IN THE CITY OF PARIS TO BOBBY SMALLWOOD CONSTRUCTION, THE LOWEST RESPONSIBLE BIDDER; MAKING OTHER FINDINGS AND PROVISIONS RELATED TO THE SUBJECT; AND DECLARING AN EFFECTIVE DATE. City Engineer Shawn Napier said the low bidder was Bobby Smallwood Construction Co. and that his bid was $237,006.62 for this project. Mr. Napier said the projected consisted of reconstruction of the sidewalks and placing conduit for utilities to be placed underground on Clarksville Street. He further said that the original bid must be awarded as submitted, because the City received a grant in the amount of $150,000.00 He also said that he would be bringing a change order to the March 26th City Council meeting that would reduce the base bid of $186,875.72 to $169,396.47 citing a shortfall for the base bid in the amount of $38,443.87 and $100,637.07 for the overall project. A Motion to accept the bid and award the contract in the amount of $237,006.62 to Bobby Smallwood Construction Co. was made by Council Member Frierson and seconded by Council Member McCarthy. Motion carried, 6 ayes — 0 nays. 12. Convene into Executive Session: Pursuant to Section 551.071 of the Texas Government Code, Consultation with Attorney, to receive legal advice from the City Attorney about pending or contemplated litigation and/or on matters in which the duty of an attorney to his client under the Texas Disciplinary Rules of Professional Conduct of the State Bar of Texas, clearly conflict with this chapter.