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x.54 F, Regular Council Meeting April 23, 2012 Page 7 A Motion to approve the lease agreement for $15.00 per acre plus $5.00 toward fencing a for a period of twenty years with a one ten year option was made by Council Member I Grossnickle and seconded by Council Member Wright. Motion carried, 7 ayes — 0 nays. Gene Anderson confirmed with City Council That upon completion of the fence that the lease payment would increase to $20.00 per acre. Mr. Eatherly said he would take the receipts for the fence materials to Mr. Anderson. Mayor Hashmi recessed City Council.-at 7:04 p.m. and reconvened City Council into open session at 7:10 p.m. 20. Deliberate and act on A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PARIS, TEXAS; APPROVING AN AGREEMENT WITH HAYTER ENGINEERING, INC., FOR A REHABILITATION STUDY AND PHASE 1 DESIGN OF THE TRAIL DE PARIS FROM 12TH STREET SE TO THE PARIS /RENO CITY LIMITS; MAKING OTHER FINDINGS AND PROVISIONS RELATED TO THE SUBJECT; AND DECLARING AN EFFECTIVE DATE. Public Works Director Ron Sullivan said that City Staff and Hayter Engineering had negotiated a scope of services for the rehabilitation of the Trail de Paris from 12th SE to the Paris Reno city limits. Mr. Sullivan said the project would be divided into two segments. In summary, Reeves Hayter from Hayter Engineering estimated that the rehabilitation study, geotechnical study and design plan for the trail would cost approximately $85,000. He said that there were expansive soils, tree roots under the asphalt and drainage problems and then answered questions from Council. Earl Erickson told the Council that the trail was used daily by about 200 people and Brad Aldridge expressed concern that the trail could be lost if not repaired soon. Council Member Pickle suggested overlay should be started immediately and in the meantime, ask Mr. Hayter to prepare a cost estimate for drainage issues. In addition, Mayor Hashmi said he would like the worst areas of the trail taken care of first and a proposal for drainage issues brought back. It was a consensus of the City Council for City Staff to immediately repair parts of the trail that were in the worse need following with overlay. The City Council asked that Hayter Engineering bring a proposal outlining the needs for the area that was eroding near Church Street and the drainage issues. 21. Deliberate and act on evaluation of City Council /Council Members and future plans. In keeping with accountability at all levels of City Staff, Mayor Hashmi said he thought the Mayor and Council Members needed to be evaluated for their performance during the preceding year. He also said currently there was no clear mechanism in place for the process and he recommended that they start with a self evaluation process. Mayor Hashmi asked that each Council Member bring information to next meeting outlining the Council's resolutions to issues, mistakes made and plans for the future. 22. Deliberate and act on clean-up and maintenance projects for the City of Paris.